What are the responsibilities and job description for the Attendance Clerk-Middle School (2025/2026) position at Litchfield Elementary School District #79?
- Collects, records, and deposits all student related revenues.
- Audits disbursement vouchers for appropriate student signatures; verifies adequate fund balances; prepares checks for signatures and maintains sequence control of source documents.
- Reconciles cancelled checks with book and bank balances.
- Prepares monthly financial report on student funds.
- Audits teacher-attendance registers at the end of each register month, resolves questionable entries with individual teacher; completes data processing cards for each register by register month; reconciles data processing print-out reports to source documents and makes necessary correcting entries.
- Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.
- Answers office telephone and responds appropriately to requests for information.
- Reports immediately the presence in the building of any visitor who by passes the reception area and/or suspicious activity or unusual behavior on the part of the visitor.
- Distributes or mails all payroll warrants.
- Prepares reports and checks for proper agencies covering tax-sheltered annuities and credit union payroll deductions.
- Acts as insurance clerk in areas of group health insurance, dental insurance, and property casual insurance. Maintains and issues all enrollments, terminations, and COBRA forms.
- Assists payroll clerks, mail clerk, accounts payable bookkeeper with such other duties as may be assigned.
- Other duties as may be assigned.
- High School Diploma or GED.
- One year of experience in itemized record keeping.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
- Classified Hourly Placement Chart 25-26.pdf
- Excel Yearly Calendar - 2026WorkCal-I.pdf
Closing Date:
When Filled
When Filled
Terms of Employment:
10 Months, 5.5 hrs per day, 5 days per week
Non-Exempt
Title
Attendance Clerk – Middle School
Basic Function and Scope of Responsibilities:
To contribute to the morale of the Student Body by maintaining accurate records of their revenues and expenditures; to insure receipt of maximum revenues by maintaining and reporting accurate attendance date; to contribute to effective school/public relations by prompt and courteous handling of all inquiries and visitors; to help increase the efficiency in the performance of tasks and errands.
Principal Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Qualifications
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