Human Resources Generalist

As part of the global Human Resources team, and reporting to the Vice President, Human Resources, the Human Resources Administrator is responsible for recruitment & onboarding, benefits administration, compliance, document retention, and HRIS data entry.

SUPERVISION : None

KEY RESPONSIBILITIES :

• Accurate data entry into ADP Workforce Now (hires, terminations, changes)
• Work closely with Payroll to ensure a smooth transition of all ADP Workforce Now data entry and document transition within the assigned timeframe
• Facilitate the recruiting efforts for the assigned location, including job postings, pre-screening resumes, booking interviews, conducting interviews, completing reference checks and background checks etc. as required
• Prepare various letters (e.g., Employment Offers, Employment Agreements, Employee Changes etc.) for review by the VP Human Resources as required
• Administer the benefit programs for the assigned business units, including enrolling and terminating employees and tracking enrollment dates
• Support the department in administering the US Benefit Open Enrollment process, ensuring all documents are accurate and completed within the required time frame
• Administer the Employee Referral Bonus Program and / or other HR programs
• Assist the HR Business Partners with the onboarding & offboarding procedures, ensuring all steps are completed within the assigned timeframe (e.g., collecting new hire paperwork, I-9 documentation, policy signoffs, resignation letters etc.)
• Maintain all Human Resources employee files and documents for the assigned business units in the HR drive and ADP Workforce Now
• Perform other related duties and special department projects (e.g., audits) as needed and assigned

QUALIFICATIONS & KEY COMPENTENCIES :

Certificate, diploma or degree accreditation in Human Resources or related field is preferred or working towards a designation is an asset;

Minimum 2 years’ experience in a Human Resources role;

Prior experience with full-cycle recruiting, including conducting interviews

General knowledge of Human Resources functions and programs;

Working experience with ADP Workforce Now, or other Human Resources Information Systems (HRIS) including navigating the system, reporting, updating and entering data;

Highly conversant with Microsoft Office and other computer application programs; strong understanding of MS Excel including pivot tables, formulas, VLOOKUP and related functions;

Knowledge of employment legislation an asset;

Practical knowledge of operations, company policies and government regulations including but not limited to Employment Standards, Human Rights etc.;

Ability to maintain confidentiality and professionalism when dealing with Human Resources matters;

Excellent client service and interpersonal / communication skills, verbally and written and exceptional organizational skills;

Able to exercise sound judgment, is self-motivated, with the ability to prioritize key requirements in a fast-paced environment is a must;

Strong analytical and critical thinking skills;

Ability to work under pressure and meet deadlines.