What are the responsibilities and job description for the Office Administrator position at Little Italy SD?

Location : Little Italy, Downtown San Diego

Job Type : Full-Time (40 hours / week)

Compensation : $26.46 – $31.25 per hour

Start Date : February 17, 2025

Schedule : Monday – Friday, 8 : 30am – 5 : 00pm (occasional weekends as needed)

Benefits : Medical & dental (subsidized), vacation, sick leave, holiday pay – Eligible after 60 days

Parking : Available in office lot

ABOUT US

The Little Italy Association (LIA) is a 501(c)(3) non-profit dedicated to the revitalization and beautification of San Diego’s Little Italy neighborhood. Since 1996, we have overseen the management of assessment districts, activated public spaces, and hosted special events to foster a vibrant community.

ABOUT THE ROLE

We are seeking a highly organized, detail-oriented Office Administrator to support the daily operations of the Little Italy Association. This role requires strong communication skills, multi-tasking ability, and experience in office management and human resources. You will work alongside community leaders, business owners, and operational teams to ensure smooth administrative processes, staff coordination, and event support.

RESPONSIBILITIES

Office & Organization Administration

Manage office operations, supplies, and filing systems (electronic & paper).
Greet visitors, answer calls, and handle correspondence professionally.
Coordinate Board and committee meetings, including logistics, minutes, and scheduling.
Assist with vendor contracts, rental agreements, and insurance documentation.
Support IT troubleshooting and office equipment maintenance.

Human Resources & Payroll

Oversee HR processes for 55 employees, including hiring, onboarding, and background checks.

Manage payroll, staff deductions, workers’ compensation, and unemployment claims.

Ensure compliance with employment policies and facilitate staff training.

Administer medical, dental, and retirement benefits (CalSavers 401K).

Handle employee relations, disciplinary actions, and mediation support.

Community & Event Support

Coordinate with San Diego Police Department and other municipalities on community issues.

Assist in event planning, logistics, and on-site support.

Qualifications

Bachelor’s degree or equivalent (3–5 years of relevant experience in office administration, HR, event planning, nonprofit management, or community outreach).

Exceptional writing, organizational, and communication skills with strong attention to detail.

Proficiency in Office 365 (Word, Excel, Outlook, Teams), Adobe PDF Editor, Claris FileMaker (or similar databases), and social media platforms.

Ability to work independently, manage multiple priorities, and adapt in a fast-paced environment.

Professionalism and diplomacy in interactions with stakeholders and team members.

Valid driver’s license with a good driving record; some travel may be required.

HOW TO APPLY

Submit your cover letter and resume to chris@littleitalysd.com with the subject line "Office Administrator Search." The position is open until filled.

The Little Italy Association is an equal opportunity employer, committed to diversity and inclusion.

Salary : $26 - $31

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