HR Coordinator

POSITION SUMMARY:

This individual will play a key role in supporting both the HR department and office management operations. Responsibilities include managing front desk operations, distributing office badges and other new hire onboarding tasks, and assisting with various HR administrative tasks. The ideal candidate will have strong communication skills, attention to detail, and a commitment to delivering exceptional service to both internal and external stakeholders.

DUTIES AND RESPONSIBILITIES:

• Greet and welcome guests and employees with a friendly and professional demeanor.
• Answer and direct emails, and inquiries to the appropriate departments.
• Ensure the front office is neat, organized, and welcoming.
• Assist with workers' compensation cases, including maintaining accurate records, filing claims, and tracking status updates.
• Maintain and update employee records in the HR database.
• Provide general HR administrative support, including preparing documents, scheduling interviews, and assisting with onboarding tasks.
• Distribute employee badges and manage access control to the office building.
• Handle general office management duties, including ordering office supplies, coordinating maintenance, and ensuring the overall cleanliness and organization of the workspace.
• Manage conference room scheduling and ensure meeting spaces are properly set up.
• Coordinate with vendors and service providers as needed for office-related services.
• Prepare itineraries and ensure all travel logistics are in place for interview candidates.
• Assist in the preparation of HR reports and presentations.
• Help with special projects as needed to support the HR and office management functions.
• Provide backup support to HR team members and other departments when needed.

REQUIRED EDUCATION, EXPERIENCE, AND SKILLS:

• Associate’s degree
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive and confidential information with discretion.
• Proven experience in administrative support, office management, or HR-related roles.
• Bilingual in English and Spanish

PREFERRED EDUCATION, EXPERIENCE, AND SKILLS:

• Bachelor’s degree
• Experience managing HR administrative tasks such as worker’s compensation, recruitment support, or HRIS data management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Paylocity.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.