Legal Secretary

Salary

$18.06 - $27.81 Hourly

Location

Little Rock, AR

Job Type

Full Time- Regular Position

Job Number

202500055

Department

Office of City Attorney

Division

Office Of City Attorney

Opening Date

03/03/2025

Closing Date

3/12/2025 11:59 PM Central

FLSA

Non-Exempt

Bargaining Unit

N/A

Supervisory Responsibility?

No

On-Line Applications Only?

Yes

Department

Office of City Attorney

Grade

708

• Description
• Benefits
• Questions
  
  

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Objective & Safety/Security Sensitive Designation

SAFETY/SECURITY SENSITIVE DESIGNATION: Under Review by the Office of the City Attorney.

JOB OBJECTIVE: To provide secretarial and administrative support for the City Attorney's Department.

Essential Functions

• Drafts and types letters, memoranda, reports, legal pleadings, and other materials from rough draft or takes and transcribes dictation; formats, edits, proofreads and prints documents; corrects grammatical and spelling errors as necessary.
• Performs court filings; copies and distributes legal documents and other materials for timely filing with the appropriate court and individuals.
• Maintains a calendar of assigned court dates and notifies attorneys of scheduled court dates; maintains a record-keeping system to ensure timely filing of court materials.
• Maintains a master computer file of open and closed work assignments; creates computerized chronological files of correspondence and pleadings.
• Types subpoenas, warrants, and answers to garnishments according to Departmental procedures and established deadlines; files answers to garnishments; arranges for service of subpoenas; notifies subpoenaed individuals of changes in court dates and reissues subpoenas as required.
• Types jury instructions for jury trials in federal and circuit court.
• Maintains hard copy and computer files of records; opens and closes files according to established procedures.
• Operates an Arkansas Crime Information Center (ACIC)/National Crime Information Center (NCIC) system to verify and retrieve information for court proceedings.
• Provides the highest level of confidentiality one may be exposed to in the performance of essential job functions.
• Provides assistance with preparation of items for City Board of Directors' agenda; prepares and edits reports to the City Board of Directors regarding City Attorney issues; drafts City ordinances and resolutions for the City Board of Directors according to established procedures.
• Screens visitors, mail and telephone calls; answers questions and refers individuals to the appropriate personnel.
• Prepares documents for currier or delivers documents to courts.
• Receives information and prepares appropriate documents and reports for delinquent privilege license fees, insufficient fund checks, foreclosures, and claims against the City.
• Composes routine correspondence and responds to requests for information as required.
• Conducts file searches to locate specific materials as directed.
• Provides assistance in the preparation of contracts and other legal documents by gathering information from City departments; reviews documents to ensure inclusion of necessary provisions.
• Provides assistance in responding to discoveries by gathering information, materials, documents, reports and evidence.
• Provides assistance in trial preparation by organizing trial exhibits, notebooks, and other assistance as requested.
• Provides assistance with the implementation and administration of special projects and studies.
• Serves as backup to other clerical support personnel.
• Operates a personal computer, utilizing database, spreadsheet, PowerPoint and word processing software in the performance of essential job functions.
• Operates a City pool automobile in the performance of essential job functions.
  
  

SUPERVISORY RESPONSIBILITIES: None.

Minimum Qualifications, Additional Requirements And Supervisory Responsibilities

These knowledge, skills, and abilities are usually, although not always, acquired through two (2) years of vocational-technical school coursework in secretarial procedures, office administration, or a related area, four (4) years of legal secretarial experience, and two (2) years of office administration experience. Equivalent combinations of education and experience will be considered.

Additional Requirements

• Must obtain Notary Public Certification within six (6) months of employment and maintain certification for the duration of employment in this position.
• Must possess Arkansas Crime Information Center (ACIC) National Crime Information Center (NCIC) within thirty (30) days of employment and maintain certification for the duration of employment in this position.
• Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.
• Must be available to work outside of the normal office hours as required to include evenings, weekends, and holidays.
  
  

Disclaimer

This document does not create an employment contract, implied or otherwise.

Application Requirements

• Online applications only
• Applicants’ answers to supplemental questions will be used to screen for minimum qualifications electronically.
• Please include a complete work history when completing the application. Work history may impact initial salary offer amount for the successful candidate.
• The list of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.
• All communication regarding application status will be sent to candidates via text message/email address listed on account.
• You may check your inbox in your Careers/LittleRock account to review all notices sent to the email address associated with your applications.
• Applicants may check application status for any position by logging into their account at Careers/LittleRock or contacting Human Resources at (501) 371-4590 if they are having computer difficulties.
  
  

City of Little Rock Benefits

Non-Uniformed NON-Union Eligible Full-Time Employees

Health Insurance (medical, dental, vision) - The City pays the eintire cost of employee only health insurance for the base plan. Higher levels of health coverage and dependent coverage is available at the employee's option; the City pays part of the cost of this additional coverage.

Life Insurance - The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.

Accidental Death and Dismemberment (AD&D) – The City pays the total cost for employee AD&D. Amount of coverage is one times salary.

Long-Term Disability – The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.

Retirement – Our 401a pension plan requires contributions by both the City and the employee.

Paid Time Off

Paid Time Off (PTO) Leave may be used for vacation, personal illness, funeral Leave/attendance, illness of a family member or other personal business.

Generous leave accruals with carry over capability.

Short-Term Disability Leave

Short-Term Disability (STD) can be used for extended personal illness requiring the employee to be absent more than three (3) days (with acceptable medical documentation).

All full-time non-uniformed non-union eligible employees earn STD at the rate of six (6) days per year.

After five (5) years of service, an employee will receive 2% of the STD account (maximum 1,000 hours) per years of service, upon termination of employment.

Longevity

Longevity pay will be paid at the rate of $4 per month for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year thereafter.

Click here for other leaves and observed holidays. (Download PDF reader)

01

Do you possess a notary public certification or are willing to obtain a notary public certification within six (6) months of employment and maintain certification for the duration of employment in this position?

• Yes
• No
  
  

02

Are you available to work outside your normal working hours to include nights, holidays, and weekends as required?

• Yes
• No
  
  

03

Do you have at least two (2) years of vocational-technical school coursework in secretarial procedures, office administration, or a related area?

• Yes
• No
  
  

04

Do you have at least four (4) years of legal secretarial experience?

• Yes
• No
  
  

05

Do you have at least two (2) years of office administration experience?

• Yes
• No
  
  

06

Are you willing to possess Arkansas Crime Information Center (ACIC) National Crime Information Center (NCIC) within thirty (30) days of employment and maintain certification for the duration of employment in this position?

• Yes
• No
  
  

07

Are you willing to possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver's License before employment and maintain licensure for the duration of employment in this position?

• Yes
• No
  
  

Required Question

Employer City of Little Rock

Department Office of City Attorney Address 500 West Markham Suite 310

Little Rock, Arkansas, 72201