Human Resources Coordinator

Job Overview
The Human Resources Coordinator is responsible for recruitment, employee onboarding, benefits administration, and Human Resource (HR) compliance at the Little Shell Health Clinic (LSHC). This position ensures that all HR activities run smoothly and align with company policies and legal standards. This position is responsible for maintaining employee records, supporting HR projects, and providing exceptional service to employees and management regarding HR-related matters. The HR Coordinator plays a critical role in ensuring a positive employee experience, supporting workplace culture, and helping to drive initiatives that improve overall employee satisfaction and engagement.

Responsibilities

• Manage the recruitment process of new employees, including posting new job applications, screening applicants for eligibility for employment, coordinating interviews, preparing onboarding materials, scheduling orientation sessions, etc.
• Oversee a variety of HR-related administrative processes, including the accurate processing of employee status changes, managing employee files, ensuring timely updates to employment records, overseeing performance evaluations, and ensuring that all HR policies are followed.
• Assist employees with benefits enrollment, providing explanations of benefits options, and maintaining up-to-date benefit records.
• Maintain compliance with OSHA regulations, EEO requirements, and FMLA procedures.
• Serve as the primary point of contact for HR-related inquires, addressing employee questions and concerns related to their roles, benefits, or company policies.
• In collaboration with clinic leadership, assist in the coordination of training programs, workshops, and professional development opportunities for employees. This may involve scheduling training sessions, tracking attendance, and collecting feedback to ensure the effectiveness of the programs.
• Support the administration of employee benefits programs, including health insurance, retirement plans, and leave management.
• Prepare reports for auditing purposes and assist with any external audits related to HR compliance.
• Assist in the strategic planning of performance management systems, compensation scales, retention initiatives, and employee development opportunities.
• Develop and update company policies as needed, ensuring they are in line with legal requirements and best practices.
• Oversee the credentialing process for healthcare providers (e.g., physicians, nurses, allied health professionals) to ensure all healthcare staff meet the necessary licensing, certification, and accreditation requirements.
• Maintain accurate and up-to-date records on healthcare providers' qualifications, including licenses, certifications, and continuing education requirements.
• Work closely with medical staff leaders to ensure all credentialing standards are met for new hires, renewals, and existing employees.
• In conjunction with the Director of Operations, oversee workplace safety programs, reporting, and compliance with OSHA and other safety regulations.
• Plan and organize employee engagement surveys, wellness programs, company events, employee recognition programs, and other employee retention initiatives.
• Assist clinic leaders in administering disciplinary actions, ensuring that the process is consistent, fair, and in line with company policies.
• Help prepare written warnings, performance improvement plans (PIPs), and any other documentation related to employee discipline. Ensure that all actions taken are documented thoroughly, with proper records kept in employee files.
• Provide exceptional customer service and model the mission of the LSHC when interacting with internal and external stakeholders, promoting a positive image for the health clinic.
• Other duties as assigned.

Training & Skills

Must possess at least five year’s experience in human resource management, business administration or related field. Experience working with American Indian/Alaska Native, minority, or under-resourced communities is desired. Experience working with or for an Indian Health Care Provider would be preferred.

Knowledge

• Strong knowledge of HR best practices.
• Knowledge of performance management systems, employee evaluation techniques, and tools for handling underperformance, conflict resolution, and coaching.

Skills

• Precision and attention to detail in documenting and maintaining accurate employee records are essential.
• Skill to work cross-functionally with other departments, managers, and teams to implement HR programs and resolve employee issues.

Abilities

• Ability to maintain a high degree of confidentiality, professionalism, and ethical standards in handling sensitive employee data.
• Ability to mediate disputes and find resolutions that align with company policy while promoting a positive workplace culture.

Qualifications

High School diploma, GED, or equivalent work experience. Bachelor’s degree in Human Resources, Business Administration, or related field is preferred. Certifications such as SHRM, PHR, or other HR-related credentials are a plus.

Physical Demands

Essential job duties may require regular lifting, pushing and pulling up to 10-20 pounds, and the ability to sit for long periods. The ability to hear normal conversational discussion and near and far visual clarity is required.

Conditions of Employment

• Candidates must be able to pass a drug test at the time of hire and throughout employment.
• Must pass a pre-employment criminal background check.
• Candidates must possess a valid driver’s license, no alcohol related conviction, and meet the insurability requirements of the Tribe.

Indian Preference

The position is subject to the Little Shell Tribe’s Indian Preference Policy.

About the Little Shell Health Clinic

The Little Shell Tribe of Chippewa Indians of Montana (Tribe) will assume operations of the Little Shell Health Clinic, located in Great Falls, MT, on Tuesday July 1, 2025. The Tribe is seeking to fill key positions to support operations at the Clinic before, during, and after this transition. We are looking for team members who are skilled, collaborative, and flexible.

The Clinic provides outpatient services to American Indian and Alaska Native citizens including, but not limited to, family medicine, pediatric care, behavioral health, laboratory services, pharmacy, radiology, optometry, and dental care. The Clinic currently operates Monday-Friday, 8:00 am to 5:00 pm.

Job Type: Full-time

Pay: From $56,732.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Ability to Commute:

• Great Falls, MT 59404 (Required)

Work Location: In person

Salary : $56,732