Office Assistant (St. Louis - In-Office)

Under the supervision of the St. Louis Office Administrator, the Office Assistant is responsible for providing in-office support to secretaries and attorneys in the areas of reception, mail processing and distribution, records and file support, photocopying, scanning, office maintenance, clerical support, and other administrative tasks as directed.

This is an in-office position resident in St. Louis.

Responsibilities

• Accountable for the administrative and secretarial support of the Office Administrator, including maintenance of the St. Louis office internet page.
• Responsible for assisting Office Administrator in updating and maintaining the St. Louis office operations documentation.
• Assists the Office Administrator with upkeep of budget reports.
• Responsible for receiving calls, transferring calls, taking messages, and communicating messages accurately and timely.
• Responsible for greeting and accommodating visitors and advising appropriate personnel.
• Accountable for all visitors receiving the proper visitor information including badges and appropriate security access, and return of same upon departure, set up of workstations and focus rooms for visitors.
• Responsible for administration of badge program, assigns badges to new employees and deletes access for terminated employees, coordinates with security and parking on both badges.
• Responsible for conference room reservations.
• Accountable for understanding and coordinating the technology needs of conference room reservations including, conference phone, internet access, and media.
• Responsible for catering needs of conference room reservations and other meetings including food and beverage orders, setting up food delivery and conference room clean up. Maintains catering kitchen stock and appearance.
• Accountable for conference room reservation schedules.
• Accountable for the neatness and cleanliness of the lobby and reception area.
• Accountable as the liaison with building maintenance for issues including office temperature, light bulbs, and other daily maintenance issues. Tracks building issues, liaison with building cleaning company.
• Responsible for coding and processing of firm invoices.
• Accountable for keeping Office Administrator informed of problems and issues.
• Accountable for performing back-up duties for APCs as needed.
• Other duties may be assigned.
  
  

Qualifications

• Minimum High School Diploma required, college degree preferred.
• Minimum of 2 years on the job experience within a law firm and/or office environment in order to gain an understanding of office policies and procedures and effectively operate equipment with minimal supervision.
• Ability to sort and organize documents for copy jobs.
• Must have strong knowledge of MS Word, Excel, PowerPoint and Outlook.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary in order to communicate by email and telephone to provide information in an appropriate business manner.
• Must be able to work independently, be proactive, complete assigned tasks, and perform duties with minimal supervision.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to operate, maintain and stock supplies for standard office equipment, including laptops, printers, photocopiers, and telephones.
• Work may require irregular hours and occasionally require more than 40 hours per week to perform essential duties of the position.
• Must be courteous, cooperative, and work collaboratively with professional staff and attorneys.
  
  

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,800 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years.

Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Benefits

We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

For more information about our benefits visit: www.littler.com/benefits/state-details.

For more information about our firm visit: www.littler.com.



No recruiters – principals only. Littler is not accepting unsolicited resumes from search firms for this position. Search firms who submit candidates for this position are not eligible for any form of compensation, even if the candidate is successfully hired.

For inquiries regarding this opportunity, please e-mail Pamela Jackson at pjackson@littler.com with "Office Assistant - St. Louis" in the subject line.

Littler Mendelson is proud to be an equal opportunity employer.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.