What are the responsibilities and job description for the Accounts Payable Specialist position at Littleton Academy?

Position Type :

ESC Classified / Accounts Payable Specialist

Date Posted : 1 / 27 / 2025

Location :

Education Service Center

Closing Date :

02 / 09 / 2025 "Littleton Public Schools - Big enough to serve you; small enough to know you."

Littleton Public Schools (LPS) is a premier school district located a few miles south of downtown Denver. With approximately 13,000 students, LPS offers a comprehensive education from preschool through Grade 12 at ten elementary schools, four middle schools, three high schools, several alternative programs, a central preschool, and two charter schools. We welcome your interest to join our family and support our 100 Percent Goal : graduating 100 percent of LPS students prepared for meaningful postsecondary opportunities. With a history of close community ties and consistent support from our residents, LPS is not just a place to work but a destination for exceptional educators to establish career long roots, develop professionally, and make meaningful contributions for our students. You belong here!

ACCOUNTS PAYABLE SPECIALIST

Serves as a skilled accounts payable specialist to help process, track, and record accounts payable transactions and applies knowledge in the performance of the accounts payable process. Responsibilities include but are not limited to the following : train, assist, and review the work of the schools and departments; and maintain, improve, and document accounts payable processes. The Accounts Payable Specialist will review invoices for correct account classification; perform three-way match prior to entering invoices in the accounts payable system; resolve vendor problems; approve and post the check run; print checks; prepare checks for mailing; and prepare reports. In addition, the Accounts Payable Specialist will perform a monthly upload of the procurement card transactions into the District financial system and audit procurement card users. The Accounts Payable Specialist participates in the development of new department initiatives.

ESSENTIAL DUTIES

Enter data into financial system to process payment for vendor invoices or District requests for payment. Process invoices associated with bond projects, payroll garnishments, annuities and credit union contributions.
Research and resolve problems with District personnel orvendors regarding ordering, receiving and payment of invoices.
Assist or review the work of the school and department invoices.
Responsible for accurate coding and understanding of basic principles of finance, accounting and bookkeeping.
Assist in cross-training employees, processing open record requests, and addressing complaints and resolving problems.
After monthly Procurement Card transactions are downloaded, upload into the District financial system to record to the District accounts, review account numbers, contact cardholder and make corrections, if necessary.
Audit documentation for petty cash and imprest check reimbursement requests, communicate with originator and prepare memos.
Initiate contact and paperwork with qualifying vendors regarding changein payment method from paper check to electronic.
Prepare recap for check and electronic payments preparation, run financial reports, and transmit AP payment file, mail or upload as needed.
Coordinating Accounts Payable presentation and paperwork for beginning of the year round-table meetings with BusinessPlus users.
Open, sort and distribute mail.
Process scanned invoices to be attached to ERP system file.
Train District personnel on accounts payable procedures.
Process scanned invoices from AP email to be attached to the invoice in the financial system.
Model integrity and confidentiality in financial reporting.
Other duties as assigned

SKILLS, KNOWLEDGE & ABILITIES

Oral and written communication skills; English language skills

Interpersonal relations skills; Customer service and public relations skills; Ability to diffuse and manage volatile and stressful situations.

Personal computer and keyboarding skills; advanced computer hardware andsoftware skills; operating knowledge of and experience with Microsoft Office and Google.

Operating knowledge of and experience with general office equipment, including telephones, copier, fax machine, etc.;

Knowledge of operating, installing, supporting and maintaining PCs andassociated application software preferred at hire.

Critical thinking and problem solving skills.

Bilingual oral and written communication skills preferred.

Ability to maintain confidentiality in all aspects of the job.

Ability to manage multiple tasks and priorities with frequent interruptions.

Speaks to students, parents, colleagues, and community with respect and dignity.

Uses team concepts to plan, problem solve, and share space, equipment, resources, and knowledge with coworkers; supports the ideas, efforts, and accomplishments of others.

Recognizes opportunities for improvement and / or implements improved methods within the limits of authority; adapts to changes in responsibilities and work schedule with a positive attitude.

Dresses appropriately for work requirements.

Maintains consistent, regular attendance at work; arrives and leaves work at scheduled times; respects time limits on breaks and lunch periods; and follows district procedures for absence reporting.

Promotes and follows Board of Education policies, building or department procedures, and any other rules and regulations as may be established by central, building, or department administration.

EDUCATION AND EXPERIENCE

High School diploma or equivalent

Criminal background check required for hire

Two year accounts payable or five years of experience in general bookkeeping

COMPENSATION

This position is 8.0 hours per day, 253 day year-round calendar, and hours 7 : 30 am to 4 : 30 pm.

Starting salary is a grade 8 at $25.51-27.31 per hour depending on experience.

BENEFIT INFORMATION :

Littleton Public Schools offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, life and disability insurance; employee assistance program; 403(b), 401(k), and 457(b) retirement savings plans; and various leave and professional development programs. Additionally as a public employer, LPS participates in the Public Employees Retirement Association (PERA). For more information about additional benefits or compensation options by employee group, please visit our website at : https : / / littletonpublicschools.net / employee-benefits

Salary : $8 - $26

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