Office Coordinator

The Office Coordinator will play a pivotal role in supporting our dynamic and fast-paced corporate environment. The ideal candidate will be instrumental in ensuring smooth office operations, fostering a welcoming, efficient, and productive workspace, and contributing to the positive atmosphere that defines our workplace culture.

• Visitor Management: Escort and check in all guests, visitors, partners, and personnel, ensuring a seamless and welcoming experience.
• Event and Meeting Support: Coordinate food ordering and pickup for various events and meetings, including managing orders from Amazon, Sam's Club, Staples, and more.
• Office Management: Play a key role in maintaining office ambiance by making coffee, restocking snacks and beverages, managing lobby surveillance, and ensuring the cleanliness and readiness of all meeting spaces and common areas. Oversee all office inventory, including restocking and monitoring supplies.
• Logistical Support: Assist with escorting service providers, coordinating conference scheduling, and assisting with employee travel when necessary.
• Culture: Support culture initiatives and manage an anonymous employee feedback system to foster a positive work environment. Managing birthday and anniversary recognitions. Design birthday and anniversary graphics for office displays. Coordinate branded merchandise orders with vendors.
• Administrative Duties: Handle miscellaneous errand running, dinner reservations, and mail distribution. Order catering for large meetings and new hire lunches.
• Software and Communication: Proficient in task management software (e.g., Trello) and demonstrate strong communication skills and initiative.
• Facility Oversight: Report any facility issues and ensuring that all tablets, TVs, and music systems are operational. Oversee visitor badge distribution and employee locker assignments.

Qualifications:

• Proven experience in an office coordination role or similar, with a strong ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills.
• Ability to use task management software such as Trello effectively and take initiative in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and Canva.
• Physical capability to assist with warehouse duties and errand running.
• A commitment to supporting company culture and maintaining a positive and efficient office environment.

Livanta LLC is an equal employment opportunity employer. All personnel processes are applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military and veteran status or any other characteristic protected by applicable law.

If you need assistance or an accommodation due to a disability, you may contact us at 757-306-4920 or hr@livanta.com.