HR Assistant

Description

POSITION:                           HR Assistant

DEPARTMENT:                    Human Resources

FLSA:                                     Non-Exempt

REPORTS TO:                     Director, Human Resources

Under the supervision of Director, Human Resources, the role is responsible for performing HR-related duties on a professional level. 

DUTIES AND RESPONSIBILITIES 

• Assisting the Director, Human Resources in employee relations, training, performance management, policy implementation, payroll, benefits, recruitment/employment, and records administration.   
• Utilize the HRIS on daily basis. Maintain employee files and ensure the files are up-to-date and in compliance.
• Performing administrative duties, such as maintaining employee databases and sorting emails for the HR department.
• Create online job postings, shortlisting candidates and scheduling job interviews
• Assist with the recruitment process by identifying candidates, performing background checks, answering candidate questions and issuing employment contracts.
• Completes Form I-9, verifies approved I-9 documentation, and maintains I-9 files.
• Submits online investigation requests, tracks and assists with new employee background screenings
• Facilitate orientation and training sessions for new employees
• Serves as a point of contact, providing smooth communication with employees and timely resolution to their queries
• Responsible for building positive working relationships and developing a full understanding of the different Library organizations and strategies
• Manage and coordinate schedules for the HR department, including meetings and events. Assists or prepares correspondence as requested
• Provides exceptional level customer service to internal/external customers.
• Administer health and welfare plans, including enrollments and terminations (as needed)
• Process Leave of Absence, Unemployment and Workers Compensation claims (as needed)
• Ensure strict confidentiality of all employees, staff and company information.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Ensuring compliance with employment and labor laws (national, state and local)
• Performs other duties as assigned.

DESIRED QUALIFICATIONS

• Basic understanding of HR functions and best practices.
• Knowledge of basic labor laws and employee equity regulations.
• Effective HR administration and people management skills.
• This position requires a person who must be able to work under stress and deal with the various locations effectively in a professional manner.
• 2-3 years of relevant experience in an office or HR environment.
• Results driven, persistent - able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
• Ability to work with a team.
• Comfortable multitasking and prioritizing tasks without guidance.
• Time management expertise to ensure tasks are completed in a timely manner throughout the day.
• Organizational skills to keep an accurate record of documentation.
• Demonstrated ability to read, write, and speak English and Spanish fluently.
• Proficient technology usage skills.
• Honest and ethical team player.  Sense of urgency with the ability to multitask under pressure.
• Excellent communication skills, both written and verbal.
• Computer knowledge such as PowerPoint, database and spreadsheets is required.
• Strong attendance history of punctuality.
• Ability to pay close attention to detail and be flexible in a fast paced and growing organization.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.

PHYSICAL REQUIREMENTS:  

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 lbs.

Work Environment:

• Typical office/library environment. Some fluctuations in building temperature related to HVAC
• problems can cause uncomfortable periods of heat or cold. Some periods of elevated noise levels. Some stress related to the type of work being performed may be encountered e.g., pressure related to periods of high-volume activity and multiple demands.
• Mental Demands: This job will have minimal supervision and allows for significant discretion and variance in work routine.

• Emotional Demands:  Must be able to multi-task while support various locations.
• Social Environment:  Always talk with and work with people.
• Physical Environment:  Typical office/library environment. Some fluctuations in building temperature related to HVAC problems can cause uncomfortable period of heat or cold.  Some periods of elevated noise levels.
• Travel up to 20%

The work week is 35-40 hour work week. After Hours and holiday availability, while rare, is required.

Live Oak Public Libraries has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

Salary : $21 - $34