Legal Assistant - Boutique Firm - Downtown Tampa

Join a well-respected business law firm with a smart, low-ego, and fun team of 15 people.

Onsite - Downtown Tampa (assigned indoor parking space provided).

Role Overview: This position involves client engagement, administrative duties, and managing confidential information. The firm values professionalism, high-quality work, and a strong company culture.

Ideal Candidate: We are looking for and experienced EA with 5 years of experience who thrives in a small, dynamic, modern, and growing setting.

While experience as Legal Assistant is ideal, we have excellent team members who came from other professional services (e.g., public accounting, consulting, engineering, and marketing).

Responsibilities:

Administrative and Client Support:

• Manage client communication and correspondence (email, phone, in-person).
• Provide exceptional client service as a liaison between clients and attorneys.
• Schedule appointments, meetings, and travel arrangements.
• Prepare legal documents (correspondence, agreements, notices, discovery shells).
• Coordinate with court reporters.

Document and Data Management:

• Utilize Zola Suite for document management, data entry, and creating new matters/contacts.
• Maintain organized and accurate physical and electronic files.
• Process incoming and outgoing mail.
• Manage court filings.

General Office and Operational Support:

• Provide reception coverage as needed.
• Process reimbursements.
• Perform time entry and proofreading tasks.
• Complete other duties as assigned

Required & Desired

Skills:

• Strong interpersonal skills and a client-service oriented approach.
• Highly organized with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Proficient in using current technology, including document management systems, email platforms, and Microsoft Office Suite.
• Familiarity with legal terminology, procedures, and document formats.
• Meticulous attention to detail and accuracy in all tasks, particularly in document preparation and data entry.
• Ability to identify and resolve issues independently and efficiently.
• Ability to work effectively as part of a team and provide support to attorneys and paralegals.