Accounting Supervisor

Job Title: Accounting Supervisor
Pay Range: $70,000-90,000 per year, depending on experience

Livingston Associates is searching for an Accounting Supervisor to work directly with one of our clients, a prominent electrical contractor in the Rochester area.

Job Summary: The Accounting Supervisor is responsible for overseeing the accounts payable and receivable functions in a construction industry setting. This role ensures accurate and timely processing of vendor invoices, subcontractor payments, customer billings, and collections while maintaining compliance with industry regulations, lien laws, and company policies. The ideal candidate has experience working with construction accounting software, job costing, and managing financial transactions related to subcontractors, suppliers, and project owners.

Key Responsibilities:
Accounts Payable (AP):

• Supervise and oversee the processing of vendor invoices, subcontractor payments, and expense reports.
• Ensure compliance with construction contracts, lien waivers, retention payments, and progress payments.
• Review and verify invoices against purchase orders, contracts, and job costs.
• Maintain vendor relationships, resolve disputes, and negotiate payment terms as needed.
• Monitor and manage cash flow related to payables to ensure timely payments.
• Assist with certified payroll reporting and ensure compliance with prevailing wage laws.
• Oversee subcontractor compliance, including proper documentation (W-9s, insurance certificates, lien waivers).

Accounts Receivable (AR):

• Supervise and manage customer invoicing, progress billing, and change order tracking.
• Ensure timely collection of receivables, follow up on overdue accounts, and enforce lien rights when necessary.
• Work closely with project managers and estimators to resolve billing discrepancies.
• Maintain contract billing schedules and compliance with AIA billing standards (if applicable).
• Oversee the processing of retainage payments and track outstanding balances.
• Prepare and analyze AR aging reports, providing insights to management on collections and cash flow.

General & Leadership Responsibilities:

• Lead, train, and mentor the AP & AR team to enhance efficiency and performance.
• Implement and maintain accounting policies and best practices.
• Support month-end and year-end closing processes, including job cost reconciliations and WIP (Work-in-Progress) reporting.
• Assist with audits, compliance reporting, and tax documentation (e.g., 1099s, sales tax reporting).
• Identify areas for process automation and system improvements.
• Collaborate with internal departments (Project Management, Procurement, Estimating) to improve financial workflows.

Qualifications & Skills:

• Bachelor’s degree in Accounting, Finance, or a related field (preferred) OR equivalent work experience.
• 3-5 years of experience in construction accounting, accounts payable, and receivable, with at least 1-2 years in a supervisory role.
• Strong knowledge of job costing, progress billing, AIA documentation, and lien laws.
• Experience working with construction accounting software (e.g., Viewpoint, Procontractor).
• Excellent understanding of subcontractor compliance, retention payments, and contract terms.
• Proficiency in Microsoft Excel and accounting ERP systems.
• Strong leadership, organizational, and problem-solving skills.
• Detail-oriented with the ability to handle multiple projects and deadlines.
• Excellent communication and interpersonal skills for working with vendors, clients, and internal teams.

Preferred Qualifications:

• Experience in a general contracting, subcontracting, or specialty trade construction firm.
• Knowledge of prevailing wage laws, certified payroll reporting, and AIA billing.
• Familiarity with mechanic’s lien rights and construction contract terms.
• Background in construction project accounting and WIP reporting.