What are the responsibilities and job description for the Summer School Building Administrative Secretary - High School position at LIVINGSTON CAMPUS?
SUMMER SCHOOL BUILDING ADMINISTRATIVE SECRETARY - HIGH SCHOOL
JUNE 3 – JUNE 26, 2025
Job Goal
Under direction, is responsible for performing a variety of clerical, receptionist and secretarial duties in a school setting. Assure the smooth and efficient operation of the summer school office to support a positive educational experience for students.
Typical Duties (any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed)
- Answers telephone calls in a pleasant manner, takes and delivers phone and fax messages to staff members;
- Tracks student attendance, calls parents to check on absent students and maintains a daily attendance log;
- Registers students, checks documents and maintains permanent record files;
- Administers basic first aid, takes temperatures, and issues medications as required;
- Prepares letters, memoranda, records, reports and other documents from clear copy, rough draft, and other sources
- Maintains general and confidential files and data bases;
- Orders, inventories and distributes supplies for the staff of the school;
- Creates and prints class/homeroom lists for teachers and principal;
- Maintains inventories and orders supplies for the school;
- Calls parents regarding incidents at the school and checks parents and visitors in and out of the school;
- Performs secretarial and office management tasks;
- Performs budgeting, requisitioning, and bookkeeping tasks as needed following Board policy and District guidelines;
- Must be familiar with District procedures related to transportation, purchase orders, and PowerSchool;
- Assists in scheduling and enrollment of students in summer school;
- Duties as assigned by Principal of Summer School
Knowledge. Skills and Abilities Desired
Demonstrate professionalism and appropriate judgement, speech, and dress for work setting. Flexible problem-solver, dedicated to supporting school community.
SALARY: Per Hourly Rate
