Deputy County Treasurer

Responsibilities

The work involves responsibility for performing a variety of complex accounting and fiscal management functions in the Livingston County Treasurer’s Office. The incumbent oversees account keeping activities, oversees the collection, receipt, and processing of taxes, installs and maintains accounting systems, manages cash flow, oversees the ongoing monitoring of departmental budgets, determines the need to issue debt instruments, and processes necessary documents. Supervision is exercised over subordinate employees engaged in clerical and accounting duties. The work is performed under the general supervision of the County Treasurer with leeway allowed for exercise of independent judgment in planning and carrying out work activities. The incumbent will serve as the acting County Treasurer in their absence, as necessary and assigned. A Deputy County Treasurer does related work as assigned.

Examples of Duties

• Instructs and advises Livingston County (County) employees on technical accounting practices and procedures, continuously monitors to assure knowledge of new procedures, and changes and insures accounting procedures are in place;
• Acts for the County Treasurer in their absence, with full authorization to sign and bind the County in all financial matters including but not limited to bank transactions, investments, borrowings, state, and federal aid, etc.
• Oversees, trains, and supervises a subordinate personnel engaged in a variety of fiscal operations;
• Assists and advises departments with accounting problems and insures compliance with the NYS Uniform System of Accounts, Generally Accepted Accounting Principles, and Generally Accepted Auditing Standards;
• Oversees computerized accounting and auditing systems and procedures to provide complete and accurate records of County financial and budgetary transactions;
• Coordinates accounting functions with the County Information and Technology Services department;
• Conducts special financial and statistical research including new or modified accounting systems as directed by the County Treasurer or County Administrator;
• Aids the County Treasurer in the preparation of financial reports and accounting data reports for use in budget preparation and fiscal decision-making;
• Performs cash flow projection, analysis, and cash management to facilitate financial transactions;
• Recommends amount, type, and timing of investments and maintains knowledge of current market, monitors suitability and amount of pledged collateral, and assists in formulating investment policy;
• Confers with County Administrator, County Treasurer, and department heads concerning status of budgetary revenues and expenditures;
• Oversees and insures that departments responsible for filing reimbursement claims and submitting the revenues to the County Treasurer meet time schedules;
• Aids in tax collection functions and its interaction with the total fiscal operation;
• Assists with the annual financial report and year-end reports;
• Audits various department records to comply with accepted accounting standards;
• Works directly with independent and state auditors during audits;
• Adheres to departmental customer service standards;
• Responds to and analyzes customer complaints;
• Ensures that customer service standards are adhered to by all staff within the assigned span of control;
• Determines appropriate corrective measures and ensures follow-through; and
• Performs other related duties as assigned.