What are the responsibilities and job description for the Admin Assistant II - Land Development position at LJA 2025?
Title: Admin Assistant II – Land Development
Division: Land Development
LJA recognizes that our success depends on the quality of the people that we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.
Summary: Administrative support for day-to-day activities of the various workgroups.
General Responsibilities:
- Assists with project and department administration and coordination as required
- Prepares letters, transmittals, memos, reports, proposals, contracts, forms and other business correspondence
- Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents
- Interfaces with accounting to open new jobs and ensure proper billing
- Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements
- Assist Associate Project Managers, Project Managers, Associate Principals, Principals, and Vice Presidents with project opening forms and miscellaneous tasks
- Assists with credit card reconciliation for all PLA Delegates.
- Assists with handling miscellaneous request, office building issues, and coordination of office events
- Assists as backup for ordering routine supplies for office supplies – orders any PLA related supplies
- Assist with scheduling conference rooms for meetings and setup of beverages and food
- Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings and brown bags
- Assists with troubleshooting issues with printers and plotters prior to service call
- Handles administrative and reception tasks when required
- Other tasks, as assigned
- Coordination of tasks for applicants and on-boarding of new hires
- Coordination/scheduling CEU’s & LNL’s with Vendors
- Maintaining Monday.com (should get the certificate - 20hrs training)
- Project Needs:
- Submittal Processing
- Pay Estimate Processing
Required Education/Licenses:
- Associate’s degree preferred or experience in industry
Required Experience:
- 2 years of experience
- Strong Excel, Word, Outlook and PowerPoint knowledge
- Must be dependable and possess sense of urgency
- Previous experience in an engineering consulting firm strongly desired
- Excellent proofreading and editing skills
- Strong written and verbal communication skills
- Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines
