CM Project Coordinator - Land Development

Title: CM Project Coordinator

Division: Land Development

LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.

Summary:  Provides coordination and administrative support for Development Principals and Project Managers; including assisting with project submittals, permit coordination, review, and disbursement of weekly reports, maintain project files, preparation of jurisdictional and/or municipality closeout packages, preparation and submittal of Builder/Owner closeout packages.

General Responsibilities:

• Prepare and maintain files and/or project binders of community information.
• Prepare plan review submittals, application forms, both hard copies and electronic.
• Coordinate plan review comments, distribution to design team and facilitate comment responses and resubmittals to municipalities.
• Assist Project Managers with RFP’s and bid spreads.
• Consult on general form of subcontract used between Owner(s) and Subcontractors.
• Respond to all subcontractor requests for preliminary notice information.
• Maintain project insurance certificates; confirm each project’s insurance coverage is accurate and up to date.
• Provide notice to all Subcontractors as insurance is expiring so updated certificates can be issued.
• Prepare and maintain files and/or project binders of community information.
• Prepare permit applications, submittals & payments.
• Track permit status, issuance, distribution, and expirations.
• Track reimbursable job costs to project(s) and provide necessary back-up for billing.
• Secure and terminate of various project related permits (Environmental, Dust, Improvement, Utility.
• Assist with acquiring Final Acceptance Letters and process bond release and/or reduction request.
• Prepare builder/owner closeout package.
• May perform general administrative duties including preparing and following up on correspondences, check requests, legal documents, various agreements, memos and other similar documents; processing project related mailings and/or various project notifications.
• Performs other duties as assigned – which may include providing administrative support to other Manager(s).

Required Skills and Education:

• Knowledge of various jurisdictional and municipality permit processes.
• Coursework and/or graduating from accredited college or university Business or Urban Planning/Development, Construction Management preferred; experience may waive Education preference.
• Over 3 years’ experience working in Land and/or project management/administration preferred.
• Experience with MS Project, Procore and Bluebeam is a plus (but not required)
• Detail oriented with strong organizational skills to coordinate with others to complete of required tasks in timely manner.
• Strong communication skills (written and verbal) and ability to deal with individuals at all levels and to solve problems.
• Knowledge of Business English and related correspondence formats; requires extensive follow-up on all correspondence.
• Is proficient in word processing, spreadsheet, and database, specifically Microsoft Excel, Word and Outlook.
• Ability to read and understand project development plans, general understanding of development processes and sequences.