What are the responsibilities and job description for the Project Accounting Specialist position at LJA 2025?
Title: Project Accounting Specialist
Division: Accounting
LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 70 office locations, LJA is growing and ready for talented people to help us build our future.
Summary: Accounting and administrative support for day-to-day activities of Environmental Project Managers and the general office.
General Responsibilities:
- Setup and maintain Environmental projects in ERP system.
- Review project/client contracts.
- Prep/send monthly billing to clients – lump sum, time & material, % of completion basis.
- Conduct revenue, WIP and job cost analysis.
- Provide support in aging A/R collection.
- Accounts Payable: Receive, log, code, submit, and track vendor invoices.
- Monitor sub-consultants including reviewing contract and insurance certificates to ensure compliance with company policies and procedures; track payment status.
- Prepare and archive job opening and change order documentation.
- Coordination with new and existing clients and vendors.
- Provide project, billing, A/R and other misc. reports as needed.
- Work directly with various project managers, administrative personnel, and management.
- Special projects as requested by manager.
Required Education:
- Associate degree in Accounting, Finance or Business Administration preferred.
Required Experience:
- 2 years of experience in a project billing position.
- Understanding of billing rate schedules and multipliers.
- Experience with ERP project-based accounting systems (BST, Deltek, Clearview/InFocus, etc.).
- Proficiency in MS Office professional suite, including Excel, Teams, Outlook, and Word.
- Proficiency in Adobe Acrobat including PDF edits, comments, forms, and file assembly.
- Experience in the Engineering or Environmental Consulting industry is a plus.
- Experience with invoice submittal via online client portals is a plus.
- Ability to work effectively in a team environment.
- Must be detail oriented and organized.
- Must be able to multi-task and prioritize assignments to meet deadlines.
- Must be comfortable learning in a fast-paced environment.
