Proposal Manager - Marketing

Title: Proposal Manager

Division: Marketing

Summary: The NTX Proposal Manager will be responsible for managing the NTX team efforts to prepare responses, submittals, and proposals; manages sales and proposal reports; and conducts other marketing activities related to specific targets or prospects as needed in NTX. Responsible for proposal development (e.g., written, oral, demonstrations), including maintaining schedules, organizing resources, coordinating inputs and reviews, ensuring proposal strategy implementation, ensuring compliance, resolving internal team issues, and providing process leadership.

General Responsibilities

• This position will be responsible for leading the efforts on technical writing, proposal drafting, proposal submittal, interview prep and related marketing materials
• Manages assigned personnel and assists team efforts to prepare responses, submittals and proposals
• Create and maintain the proposal schedule to ensure deadlines are met
• Provides training for new proposal coordinator staff
• Manages Assignments on Proposal Assignments Planner
• Manages proposal opportunities, updates pursuit spreadsheets, proposal logs for various sectors
• Serves as liaison between Legal, Accounting, and Marketing for improving Marketing Communication and providing representation during internal projects
• Interacts with all levels within the firm, including all Department and Division Managers to ensure successful completion of proposals
• Manages marketing activities related to specific targets or prospects
• Writes or verbalizes the areas of expertise within the company for promotional materials, proposals and presentations

Desired Soft Skills

Communication and Collaboration:

• Clearly articulate ideas, expectations, and feedback to the team, ensuring everyone is aligned and motivated.
• Work effectively with diverse teams, including subject matter experts, department leaders and other functions, to gather insights and coordinate efforts to deliver winning proposals.

Leadership and Problem-Solving:

• Guide and motivate the proposal team, delegate tasks effectively, and manage emotions to foster a positive and productive work environment especially under pressure.
• Address challenges during the proposal development process with creative and effective solutions, ensuring smooth progress even when faced with last-minute changes or gaps in information.

Required Qualifications

• Bachelor’s degree in English, Marketing, Communications, Business Administration, or related field.
• AEC industry experience is preferred
• 7 – 10 years of experience in the marketing of professional services
• Advanced Proficiency in InDesign
• Excellent verbal and written skills
• Strong leadership skills with the ability to motivate and inspire team
• The ability to multi-task and manage multiple deliverables in an efficient manner is necessary for this position

About LJA

LJA recognizes that our success depends on the quality of the people we hire. We actively seek highly talented professionals who take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our 2,200 employee-owners. We are ranked as a Top ENR national firm and consistently recognized as a Top Workplace. With more than 60 offices across the US, learn how you can join our growing LJA Family! www.lja.com