Admin - Survey

LJA is an employee-owned company, and our people carry pride into their projects and their workplaces. We have talented employees across the nation and are always looking for exceptional individuals to join the LJA team. With 42 office locations, LJA is growing and ready for talented people to help us build our future. We offer great benefits and are 100% employee owned.

Summary: Administrative support for day-to-day activities of the supervisor and staff.

General Responsibilities:

• Assist with overflow work from administrative assistants and fill in for the office receptionist
• Prepares letters, transmittals, memos, reports, forms and other business correspondence
• Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents
• Assists in scheduling and confirming meetings
• Assists with project and department administration and coordination as required
• Receives and directs visitors, clients and applicants to proper individual
• Receives and relays incoming calls and takes messages in a timely manner
• Keep Review Schedule up to date daily.
• Process completed reviews and send Review Completion emails out to the Design Team
• Notify Manager when we receive a Bid Book from CAG and have not received a Bid Review Request from the Design Team
• Create file structure for each review request
• Verify all sheets are included in Construction Plans
• Create QTO Spreadsheet for Bid Review Requests and Process Bid book.
• Set up deliveries

Required Education/Licenses:

• High School Diploma

Required Experience:

• 1 years of experience
• Excel, Word, Outlook and PowerPoint knowledge
• Excellent proofreading and editing skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)