Contracts Administrator I - Land Development

Title: Contracts Administrator I

Division: North Texas Land Development

LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our Employee-Owners. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.

The Contracts Administrator I is responsible for the process and documentation required for administrating construction contracts for projects located within special utility districts, preparing engineering fee proposals and contracts, and providing general administrative support.

General Responsibilities:

Bid Administration:

• Prepare bid schedules.
• Prepares Bid Documents as requested by Project Managers including addenda.
• Prepare pre-bid agenda and attend pre-bid meetings and bid opening meetings.
• Prepares Bid Tabulations in excel of all bid items and corresponding formulas for calculating total amounts with unit prices.
• Check contractor references.
• Prepares Recommendation of Award and Award Letters to distribute to appropriate parties.
  
  

Contract Administration:

• Prepares Construction Contracts for successful bidder and transmits to all parties for execution.
• Distributes instructions such as Notices to Proceed, Pre-Construction Conference Notices and Final Inspection Notices
• Review change order requests from contractors, prepare change orders and circulate for execution.
• Review pay applications from contractors.
• Assist in the contract closeout process.
  
  

Construction Coordination:

• Attend construction meetings and maintain/update project schedules.
• Coordinate with land development project managers in preparation of meeting reports and letters.
• Schedule final inspection of projects and prepare a punch list of deficiencies.
• Schedule maintenance bond inspections and prepare a punch list of deficiencies.
• Attend and participate in CAG status meetings.
  
  

Additional Responsibilities:

• Support Construction Managers including preparation of meeting reports and updating project schedules.
• Maintain calendar of district events (Pre-Bid Meetings, Bid Openings, monthly Board meetings).
• Maintain tracking sheet of required documentation for all District projects.
• Prepare Agenda and Engineer’s Report for District Board of Directors Meetings.
• Coordinate with Land Development Project Managers to prepare letters, transmittals, memos, and other business correspondence.
• Handles administrative and reception tasks as and when required.
  
  

Required Education/Licenses:

• High School diploma.
• An Associate’s Degree or Bachelor’s preferred in Journalism, Communications, Business, Marketing, or related discipline.
  
  

Required Experience:

• 2-5 years of experience in Land Development Engineering or Construction.
• 1 – 2 years of experience in writing and editing of proposals and contracts.
• Software requirements MS suite – Outlook, Access, Word & Excel – Intermediate to Advanced.
• Proficiency in Microsoft Project, Bluebeam and Adobe Acrobat.
  
  

Other Requirements:

• Ability to always represent LJA and its Clients in a professional manner.
• Work non-standard hours/days, including weekend or holiday work on occasion.
• Excellent organizational and time management skills.
• Strong proofreading, writing, formatting, and verbal communication skills required.
• Strong communication skills to interact with clients, contractors, and internal employees.
• Ability to build strong relationships.
• Ability to work effectively in a team environment and support multiple senior managers.