Administrative Assistant, PA Studies

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

POSITION SUMMARY                                                                     

Works collaboratively with the DPAS Program Director and direct Manager to provide direct support for the management and general business operations of the DPAS. Create, use and adapt processes to streamline workflow to improve department administrative and clerical procedures. The ideal candidate will possess excellent time management, organizational, and communication skills, the ability to work independently, navigate and meet competing deadlines, maintain confidentiality of program and student information, and engage with colleagues as a member of an integrated program team.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

Administrative Responsibilities:

• Address faculty and student needs and triage individuals to the right person/place if unable to meet the faculty member’s or student's needs

• Assist DPAS Clinical Placement Team with outreach to preceptors, sites, and students; document responses in Exxat platform

• Maintain up-to-date Exxat records

• Maintain OnBase database; upload and retrieve documents as needed

• Review and manage program pages on the LMC PA website, including the Exxat page

• Register students for courses and process advisor assignments; interface with the registrar

• Manage background check process for admitted candidates and documentation required for student onboarding

• Register/update students in databases for NYSSPA, AAPA, PAEA, NCCPA, ROSH Review/PANCE prep tools and other external vendor tools to support student learning

• Troubleshoot ID card access issues

• Coordinate lab repairs and maintain office supplies

• Solicit support from IT and external vendors as needed

• Maintain procedures manual for position

• Draft, review, and send correspondence

Department Budget:

• Utilize the Workday platform and legacy systems to handle fiscal transactions

• Support faculty and staff in their use of these platforms and systems

• Monitor department budget and maintain awareness of budget trends

Additional Duties:

• Lead collaboration among Program Director direct Manager, Catering, Communications, Facilities, A/V, and external vendors to plan and prepare for major and quotidian department events, including but not limited to: Orientation, College Graduation, Poster Presentation, Transition White Coat Ceremony, Convocation

• In collaboration with the DPAC clinical placement team, manage AAPA CME credits for PA-C preceptors

• Support special projects and committees of program director, HRSA grant team, and department as a whole

• Facilitate development and maintenance of strategic plan

• Serve as a LEARN application reader

• Facilitate group session interviews during Admissions

• Coordinate student yearly honor society and scholarship awards

• Serve on DPAS committee based on program needs and in alignment with professional skills and departmental responsibilities

• Participate in monthly department meetings and sites/placements meetings

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.

• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.

• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.

• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.

• Demonstrates excellent work attendance, reliability and work ethic.

• Attends and actively participates in required meetings and training sessions.

• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.

• Must complete all required federal, state, institution and department trainings.

• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.

• Performs a variety of related duties as assigned.

QUALIFICATIONS  

• Associates Degree Required or equivalent relevant experience.

• Bachelor’s degree and 2 years of experience in an administrative position with a high level of responsibility and autonomy, preferred

• Demonstrated ability to work independently with problem-solving skills

• Highly organized self-starter with excellent time-management skills

• Problem solver with conceptual skills

• Excellent attention to detail, communication, writing, and interpersonal skills

• Ability to efficiently prioritize workload and successfully meet deadlines in an environment with competing priorities

• Proficient in the use of all MS Office applications, internet, Google Suite

• Experience creating reports and drafting correspondence with time-sensitive data, preferred

• Familiarity with online Workday management systems, Exxat Scheduling system, OnBase Record Management System, Canvas, and Zoom , preferred

• Prior experience with budgets, preferred

• Prior event planning experience, preferred

Additional Information:

Pay Range:  $18.00 - $20.00 per hour

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references

Salary : $18 - $20