Executive Assistant/Corporate Receptionist

WHY LIMITLESS MALE?

Limitless Male is a fast-growing, unique, and team-oriented company that loves to take care of our employees AND our patients. If you are looking to be surrounded by excellence, to be inspired by your peers, to help make a difference, and laughing the whole time… then we need to talk! We also pride ourselves in offering many benefits including health insurance, Limitless Male branded clothing, discounts, a great culture, and more! This is a place you can come in and help men of all walks of life achieve their goals and simply be the best version of themselves.

ABOUT THE ORGANIZATION:

What is Limitless Male? We are a men’s health clinic where every day, we open the doors to invite men of all ages to change their lives and get back in the game by becoming better husbands, fathers, and co-workers. We do it through various avenues of testosterone replacement, peptides, wave therapies, and many other ancillary products to help men feel their best!

SUMMARY:

An Executive Assistant/Corporate Receptionist role combines the responsibilities of a traditional receptionist, greeting visitors and managing phone calls, with advanced administrative support for senior executives, including calendar management, travel arrangements, and handling confidential communications, acting as the primary point of contact for the company's front office while providing high-level executive assistance

DUTIES AND RESPONSIBILITIES:

Front Desk Duties:

• Greet and welcome all visitors, providing a professional and positive first impression.
• Answer and direct phone calls efficiently, taking messages as necessary.
• Manage the reception area, ensuring it is clean, organized, and well-stocked with supplies.
• Receive and distribute mail and packages.
• Schedule appointments and meetings for various staff members.
• Maintain appointment calendars and manage scheduling conflicts.
• Office supply management
• Help desk ticket management

Executive Assistant Duties:

• Manage multiple executives’ calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, presentations, and supporting materials.
• Compose and edit professional correspondence on behalf of the executive.
• Handle confidential information with discretion.
• Coordinate complex projects, including follow-up and progress tracking.
• Prepare expense reports and manage invoices
• Screen incoming calls and emails, prioritizing and directing to the appropriate person.
• Maintain accurate and organized filing systems, both electronic and paper.

• Excellent communication and interpersonal skills, with a friendly and professional demeanor
• Strong organizational and time management abilities to handle multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools
• Attention to detail and ability to maintain confidentiality
• Ability to prioritize tasks and adapt to changing priorities
• Professional appearance and demeanor
• Previous experience in front desk or administrative assistant role, preferably supporting executives

Benefits:

At Limitless Male, we believe in creating a satisfying work environment that makes our teams more successful at delivering the care and compassion needed. We offer:

• Competitive salaries and benefits
• Opportunities for growth and development
• PTO accrual
• Health, Vision, and Dental Available with HSA & FSA options
• Employee appreciation and recognition
• 401K option
• Limitless male clothing discounts
• Company paid LTD & employee life insurance
• Employee discounts on treatments, supplements and products