Executive Assistant

WHO WE ARE

LoadUp is a fast-growing company that provides a transparent and convenient solution to on-demand home services through our custom tech-enabled order management and logistics platform. We match both individuals and businesses with our network of service providers for sustainable removal, disposal, assembly, and hourly labor services, nationwide. 

We are looking for talented, committed, driven individuals to join our team! LoadUp is a certified Great Place to Work® and is among Inc.’s list of the 5000 Fastest-Growing companies four years in a row (2019 - 2023).

OUR CORE BELIEFS

At LoadUp, we exist to glorify God by pursuing excellence in all we do. Our definition of excellence is not perfection but rather a commitment to continual improvement, attention to detail, and the highest level of integrity. While each team member has a specific, clearly defined role, we’re all connected by a strong set of core beliefs that have been developed to foster advancement and guide our decisions. To bring out the best in our people, we look for individuals who exhibit these core beliefs every day.

• Profit Drives Purpose - We believe running a profitable business affords us the opportunity to fulfill our professional and personal purpose in life.
• Right Shell - We constantly need to be evaluating whether our processes, systems, and people are right sized for maximum agility.
• Own It - Everyone has a stake in the company and, therefore, is responsible for their performance.
• Fellowship Matters - We believe there is power and connection in being present in the same physical space.
• Live in Truth - We’re committed to winning the right way. Call it like it is. No sugar coating.
• Action Over Words - Words are important but 1000 words get trumped by 1 intentional action.
• Build to Last - We’re building this company to last and withstand the test of time. We play the long game in our decision-making and execution.

POSITION OVERVIEW

The Executive Assistant will play a critical role in supporting the executive team’s daily activities, handling administrative tasks, and serving as the central point of contact for office coordination. This role requires excellent organizational, communication, and multitasking skills, with a strong attention to detail and ability to work independently.
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Key Responsibilities:

Executive Support

• Provide daily administrative support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare reports, presentations, and other documents for executive meetings.
• Manage and prioritize incoming communication, handling sensitive information with confidentiality and discretion.
• Organize and coordinate company events, meetings, and team off-sites

• Oversee general office operations, including ordering supplies, managing vendors, and coordinating office maintenance.
• Act as the main point of contact for facilities management, ensuring a well-organized, clean, and efficient office space.
• Assist with onboarding of new employees, ensuring they have necessary access and equipment.
• Manage incoming and outgoing mail, package delivery, and courier services.
• Assist with budget tracking and reporting for office expenses.
• Perform other administrative tasks and projects as needed to support the business.

Qualifications:

• Comfortable with web-based software and tools
• Familiar with Microsoft Office and Google Workspace productivity tools
• Must be able to communicate effectively and professionally via chat, email, phone, and texting
• Ability to interact with executives, upper-level managers, and external vendors
• Must be able to multitask, problem-solve, and implement innovative processes within a fast-paced environment
• Strong organizational and time management skills, and ability to prioritize.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.

PERKS

• Competitive Salary
• Employee Stipend Program
• Medical, Dental, Vision, and Life Insurance Benefits
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• 401(k) with a 5% Company Match 
• Employee Referral Program
• Paid Time Off Policy
• Fun Company Outings

Salary : $60,000 - $70,000