Attendance/Data Entry Clerk

Position:   Attendance/Data Entry Clerk 

Campus: Lobit Elementary School

Wage/Hour Status: Non-exempt

Immediate Supervisor(s):   Non-exempt

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY:

• Maintain accurate student records at the campus level
• Perform data entry and verification for student demographic, attendance, and PEIMS data
• Run student database maintenance routines and backups
• Support campus staff in the use of the student information system

QUALIFICATIONS:

Education/Certification: 

• High School Diploma or GED 

Special Knowledge/Skills: 

• Ability to maintain accurate and auditable records
• Proficient in the use of personal computers and software to develop spreadsheets, databases and do word processing (Microsoft Office Products)
• Proficient typing, keyboarding, and file maintenance skills
• Ability to meet established deadlines
• Strong organizational, communication, and interpersonal skills
• Knowledge of district student information system 

Experience: 

• Have knowledge of school operations. Must be familiar with PEIMS reporting rules and requirements 

MAJOR RESPONSIBILITIES: 

• Process student enrollment, withdrawals, and record requests; update student demographic data as needed
• Maintain physical and computerized records including student cumulative folders and class rosters (also class schedules and report cards if applicable)
• Collect and enter attendance and PEIMS data into the student information system and verify accuracy according to established procedures
• Balance campus membership and attendance on a daily, weekly, and six-week cycle basis
• Analyze data for reasonableness, recognize deficiencies, and correct errors in original data prior to processing or when appropriate return to the originator for correction
• Process absence excuse notes, print and distribute attendance letters, and report all attendance problems to the designated administrator
• Process student discipline records as directed by the designated campus administrator
• Perform student information system maintenance routines and backups as required
• Work closely with the district PEIMS office to produce complete, accurate, and timely PEIMS submissions
• Attend district meetings that pertain to the student information system and PEIMS reporting
• Maintain a working knowledge of current PEIMS requirements and rules
• Support campus staff in the use of the student information system
• Produce reports for campus and district staff as needed or requested
• Maintain confidentiality
• Performs other duties as assigned by supervisor or administrator

EXPECTATIONS OF MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Tools/Equipment Used: Standard office equipment including computer and peripherals
• Motion: Frequent walking and reaching, frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twisting
• Lifting: Frequent light lifting and carrying (less than 15 pounds); heavy lifting (45 pounds or over)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (body fluids, bacteria, communicable diseases)
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Ability to interact positively and proactively with students, staff, parents, and the community  
• Professional Dress: Dress must be clean, neat, in a manner appropriate for his or her assignment, and in accordance with any additional standards established by his or her supervisor and approved by the Superintendent.  During work hours, visible body piercings (except earrings) will not be allowed.  

EVALUATIONS: 

• Performance of this position will be evaluated annually