Accounts Payable Specialist

Description

CIVIC CULTURE

Our organization believes we can all do well by doing good. We value the contributions of diverse minds and prioritize the success and well-being of our employees. We also believe every person in our organization plays a role in supporting a healthy environment and helping to achieve our goal of prosperity for all. To this end, we recruit bright, energetic, and talented people to be members of our team. In return, we offer a dynamic workplace that presents opportunities for professional advancement and individual growth. We strive to always display integrity, self-awareness, courage, and respect for one another while continuing to seek opportunities to learn. We really believe that when our employees succeed, our community wins. 

ABOUT THE POSITION

The Accounts Payable Specialist is responsible for supporting the day-to-day operational activities of the accounts payable (AP) function. This includes processing invoices, reconciling accounts, managing payment schedules, ensuring compliance with company policies, and maintaining accurate financial records. The role also involves communication with vendors and internal stakeholders to resolve any discrepancies or issues.

NORMAL DAY-TO-DAY WORK

1. Process and review all incoming invoices for accuracy, completeness, and compliance with company policies.
2. Verify and match invoices to purchase orders and receipts, ensuring proper coding and authorization for payment.
3. Reconcile vendor statements and resolve discrepancies in a timely manner.
4. Maintain vendor files, ensuring up-to-date records of payment terms, contact details, and tax information.
5. Handle inquiries and resolve issues from vendors, employees, and internal departments related to accounts payable.
6. Assist in overseeing the Accounts Payable email folder by maintaining organization of the folder and providing clear communication with Vendors and Staff.
7. Assist in setting up online Vendor accounts to retrieve monthly online statements and establish electronic payments. 
8. Support audits by providing necessary documentation and responding to auditor inquiries.
9. Assist in reviewing the coding for Corporate Credit Card expenses and employee reimbursement requests.
10. Prepare reports on AP aging and assist with cash flow management.
11. Maintain an organized and efficient filing system for accounts payable records.
12. Assist in enterprise payments made from accounts payable and travel and expense systems to ensure quarterly and year-end 1099 reporting activities are correct, and all tax agency inquiries are addressed. 
13. Prepare ad hoc expense related reports for management upon request.
14. Collaborate with other departments to implement new accounting initiatives, process improvements and handle other non-routine transactions. 
15. Take ownership for actions, decisions, and results; openly accept feedback and demonstrate both the willingness and ability to improve.

JOB QUALIFICATIONS

Here are a few skills you MUST have to be qualified for this position.

1. Minimum of 1 – 3 years of experience in accounts payable or a related finance function. 
2. Strong knowledge of GAAP and the accounts payable processes. 
3. Experience with accounting software (e.g., Sage Intacct, SAP, Dynamics, QuickBooks, or similar).
4. Strong attention to detail and demonstrated organizational and time management skills, with the ability to handle multiple tasks simultaneously.
5. Proficiency in Microsoft Office, especially Excel (pivot tables, VLOOKUP).
6. Ability to function in a Consumer business office environment and utilize standard office equipment including but not limited to: PC, copier, telephone, etc.
7. Ability to lift a minimum of 25 lbs. (file boxes, computer printer).
8. Travel required sometimes.

Here are a few qualities we’d LIKE for you to have to make you more suited for this position.

1. A BS in Business, Finance, Accounting, or equivalent.
2. 1 – 3  years’ experience at a financial institution.
3. Possess a strong service orientation, preferably in the credit union industry.
4. Experience with ERP systems and automated accounts payable tools.
5. Certification in Accounts Payable (e.g., AAP) or related accounting certification.

CONTACT US

If you have questions about this position description, please feel welcome to ask. You can reach our HR Department at:  

Civic Human Resources

3600 Wake Forest Road, Raleigh, NC 27609 

careers@civicfcu.org