JOB SUMMARY :
The HR Coordinator is responsible for providing support and coordination in various HR functions, including employer brand and communications, onboarding, and internship management. This role acts as a vital link between HR and employees ensuring a seamless and positive employee experience.
JOB RESPONSIBILITIES :
- Onboarding : Lead the onboarding process for new hires including full-time, interns and temporary employees, ensuring a seamless transition into the company
Send new hire onboarding e-mail to IT
Coordinate new hire first day meetings on calendars : HR Meeting, IT meeting, New hire buddy Meeting, and Direct Manager Meetings, Partner with Hiring manager to prepare Integration Plan, coordinate Benefits OrientationCoordinate onboarding meetings for Director / VP level hires, as neededProvide new hire Office Tour and Facilitate OrientationAssist with scheduling 30 / 60 / 90-day check in meetings for HRBPTrack and maintain office seating chartEnsure new hire paperwork required forms are completed and in employee file for all special states (for new and existing Retail Field new hires)Prepare new hire welcome giftsManage I-9 Verification to ensure compliance with federal regulationsOffboarding : Coordinate off-boarding procedures for employees in New YorkExit Interviews
Managing Exit Survey via survey providing actionable insight on feedback and recurring common themesCoordinate disabling accessExit formsSupport HR AdministrationUpdate Monthly Organizational Charts
Oversee background checksAssist with policy trackingPrepare forms and letters (RVFs, SCFs, TNFs, verification of employment, furlough, employment change, severance), as neededManage trackers (bonus, severance, offboarding)Prepare State specific Wage NoticesSend monthly employee discount report to Marketing and ElemisPreparing HR Monthly celebration slidesSupport the CHRO in organizing team events and assisting with the production of Rendezvous.Manage L’Occitane Internship ProgramPartner with relevant departments to actively source, recruit, and select a diverse pool of high-potential interns, ensuring an efficient and inclusive hiring process.
Facilitate networking events, intern activities, cross-departmental and collaboration with sister brands for exposure.Identify high-performing interns and work with HR to create potential pathways to full-time roles, building a talent pipeline that supports the organization’s long-term hiring goals.Oversee the budget for the internship program to ensure effective use of resources.Identify opportunities to enhance and improve the program that aligns with the organization’s needs and objectives.Support Employer Brand & Internal CommunicationCo-Lead seasonal multi-brand internship event from design to presentation
Create in-house design & digital creation projects with consistent brandingSupport on deployment of employee engagement projects throughout the yearContribute to the development and creation of internal communications, covering announcements such as new hires, promotions, and organizational updates.KEY PERFORMANCE INDICATORS :
Project deadlinesProject accuracyFeedback and partnership from stakeholders and new hiresREQUIREMENTS : EDUCATION :
BA in Human Resources, Business Administration or related fieldEXPERIENCE :
1-2 years of experience in HR or administrative support, preferably within a corporate HR department.SKILLS :
Excellent communication and presentation skillsEffective team player and partner who is energetic and passionate about our brand and companyDemonstrates an immediate sense of urgency as well as flexibilityExcellent communication and interpersonal skillsAbility to work collaboratively in a fast-paced, high-growth environment and able to manage multiple responsibilities and projects in a timely mannerA proactive and positive attitude with a willingness to learn and growStrong planning and organization skills with the ability to manage multiple duties simultaneouslyProficient with Microsoft Office Suite (Excel & PowerPoint)Proficient with using an Applicant Tracking System preferredSkillful with common design, presentation, and video toolsPHYSICAL & TRAVEL REQUIREMENTS :
Must be able to work in normal office conditionsHybrid office scheduleThe compensation for this role ranges from $55,000 - $58,000 for the NYC region. Exact compensation will vary based on factors including but not limited to, experience, skills, and geographic location. In addition to annual salary, this position is eligible for participation in a highly competitive bonus program.
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Salary : $55,000 - $58,000
