Administrative Assistant

We're seeking a talented Administrative Assistant to join our team in Merrillville, Indiana. This is a great opportunity to join a growing company listed as a 2024 Indiana Best Places to Work. The ideal candidate will ideally have two or more years of relevant work experience in an administrative role. Additionally, they will need to be comfortable coordinating and managing various tasks, with the ability to prioritize activities according to the evolving needs of the office and management.

Lochmueller Group is a regional engineering consulting firm with an emphasis on infrastructure.  We provide multi-disciplined services for a variety of public agencies and private entities, including transportation design; water resource design; environmental analysis & permitting; construction engineering & inspection; traffic engineering & transportation planning; and land acquisition & appraisal.

For over 40 years, Lochmueller Group has helped communities reinvent their future through thoughtful, actionable planning and design. Our dedication to building a team that demonstrates our corporate values (CARDIA) is what sets us apart:

CARDIA: Creativity; Accountability; Respect; Dedication; Integrity; Achievement

Lochmueller Group provides an excellent workplace culture established by our people who share these values. We are a 100% employee-owned company, and our people are invested in the success and continued development of each other and the firm. This is a great place to build a career and grow with a company that is dedicated to quality and service.

Learn more about Lochmueller Group: https://www.lochgroup.com/media/our-culture

• Reception & Admin Support: Cover front desk, assist employees and visitors, answer and route calls. Handle document tasks (reformatting, copying, scanning, faxing, shredding). Coordinate office assignments and manage department reports.
• Mail, Shipping & Supplies: Receive/distribute mail and packages. Maintain postage meter/machine, generate U.P.S. reports, and handle shipments via U.P.S., U.S.P.S., electronic requests, or hand delivery. Manage postage cash and restock office, kitchen, and marketing supplies.
• Office & Facilities Coordination: Stock copiers and kitchen supplies, clean appliances and refreshment areas, load/empty dishwashers. Coordinate office maintenance (landscaping, cleaning, HVAC, pest control, vending). Manage fleet vehicle scheduling, cleaning, and maintenance.
• Event & Meeting Coordination: Arrange catering, lodging, and conference room setup. Maintain newsletters, signs, and event flyers in Teams. Plan fundraisers and events.
• Reporting & Data Management: Submit reports to Accounting, input vehicle logs, update plan holder spreadsheets, process bid documents, and coordinate newspaper legal notices.
• Special Tasks & Miscellaneous: Coordinate Years of Service Awards, print business cards, use specialized equipment (laminator), run errands, and support departments with admin tasks.
• May perform a variety of other administrative tasks as needed.

• High school diploma or GED
• 2 years of experience in an administrative role preferred.
• Strong written and verbal communication, interpersonal, and organization skills with strong attention to detail.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to lift and carry up to 25 lbs.
• Valid driver's license.

• Health & Wellness (medical, dental, vision, disability, EAP, HSA, FSA, accident & critical illness, Healthy Merits, and basic life insurance w/ option for additional voluntary life insurance)
• Work/Life Balance (vacation, holidays, sick leave, parental leave, bereavement leave, jury duty leave)
• Wealth-Building (401k w/ company match, 401k student loan repayment benefit, ESOP, competitive compensation package including potential for discretionary annual bonus)
• Professional Benefits (professional membership dues, career & educational development)

Lochmueller Group is an Equal Opportunity/Affirmative Action employer. Lochgroup fully supports and maintains compliance with all state, federal, and local regulations. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, protected veteran status, genetic information, or any other category protected by federal, state, and local laws.