What are the responsibilities and job description for the Construction Operations Specialist position at Lockheed Architectural Solutions, Inc.?
About Us:
Lockheed Architectural Solutions, Inc. is a leading provider of commercial glazing and façade projects. With over 60 years of experience, we have established ourselves as a reputable and reliable partner for our clients. Our team is dedicated to delivering exceptional results and providing outstanding customer service.
Job Description:
We are seeking a skilled Construction Administrative Coordinator to join our team in Pascoag, RI. The successful candidate will provide comprehensive administrative support to our front-end Sales & Estimating Department, including project documentation, administrative tasks, data entry, and reporting. Key responsibilities include:
Requirements:
Proven experience in an administrative role, preferably within the construction industry
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Familiarity with construction management software
Lockheed Architectural Solutions, Inc. is a leading provider of commercial glazing and façade projects. With over 60 years of experience, we have established ourselves as a reputable and reliable partner for our clients. Our team is dedicated to delivering exceptional results and providing outstanding customer service.
Job Description:
We are seeking a skilled Construction Administrative Coordinator to join our team in Pascoag, RI. The successful candidate will provide comprehensive administrative support to our front-end Sales & Estimating Department, including project documentation, administrative tasks, data entry, and reporting. Key responsibilities include:
- Maintain and organize project files, contracts, and other project-related documents
- Ensure accurate and timely filing and retrieval of documents, both physical and electronic
- Prepare and distribute meeting minutes, reports, and other project communications
- Administrative Support: Answer and direct phone calls, emails, and other inquiries
- Assist in the discovery of public and private bidding opportunities
- Schedule meetings, appointments, and travel arrangements
- Manage office supplies and equipment
- Maintain and update company project lists
- Assist with the preparation of project pre-qualification, bid packages, and proposals
- Support communication between project teams, subcontractors, suppliers, and clients
- Maintain and update project contact lists
- Distribute project-related information to relevant parties
- Data Entry & Reporting: Enter and maintain accurate project data
- Assist with the filing and organization of safety documents
- Help to maintain safety records
Requirements:
Proven experience in an administrative role, preferably within the construction industry
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Familiarity with construction management software
