What are the responsibilities and job description for the Real Estate & Facilities Project Coordinator position at Lockton?
Your Responsibilities
The Real Estate and Facilities Project Coordinator supports Lockton’s Kansas City Campus and other Lockton offices in project and facility management, in collaboration with the Real Estate and Facilities team as well as additional internal and external partners.
The Real Estate and Facilities Project Coordinator supports Lockton’s Kansas City Campus and other Lockton offices in project and facility management, in collaboration with the Real Estate and Facilities team as well as additional internal and external partners.
- Define and manage the scope, schedule, and budget for workplace projects from project initiation through completion
- Manage internal and external resources toward the efficient execution of projects using standard industry practices
- Collaborate with internal and external stakeholders in productive working relationships
- Organize and lead office moves, adds, and changes; lead desk setups for new employees in collaboration with Human Resources and Information Technology
- Utilize and administer online systems for reporting and tracking maintenance tickets, updating seating charts, and programming card access system
- Maintain electronic drawings, information and emergency evacuation drawings and plans.
- Manage/schedule all preventative maintenance programs for Lockton owned equipment, appliances, water filtration systems, break rooms, carpet maintenance, interior finishes and gym/fitness center equipment.
- Collaborate with Information Technology team to manage/schedule all preventative maintenance and repairs for Lockton Data Center including HVAC, electrical requirements, fire suppression systems and UPS battery power backup systems
- Manage Lockton employee parking needs and requirements, key cards, security systems/Lockton access card readers including repairs, HR new hires, HR terminations and provide access reports as needed.
- Maintain listing of associate vehicles reported to parking management
- Organize, review and approve vendor invoices and payment applications
- Track and maintain furniture inventory
- Communicate with property management and building maintenance on building work orders
- Provide data entry for associate signage & locator listing
- 10 years of experience in Facilities, Real Estate, Building Engineering, or similar role
- Knowledge of construction practices, mechanical, electrical, low voltage cabling, and plumbing systems
- Relevant degree, license, or certification preferred
- Experience with systems and spaces common to office workplaces including: data centers, security systems, access controls, systems furniture.
- Experience interpreting architectural and engineering drawings and specifications
- Ability to utilize software including Bluebeam, Microsoft Project, Microsoft Excel, Microsoft Word, Microsoft Teams, AutoCAD
- Experience with IWMS platform preferred
- Excellent team player/leader with positive demeanor and attention to detail
- Ability to adapt quickly to changing priorities
- Strong customer service skills and experience
- Ability to analyze issues as well as develop and implement solutions
- Organizational and time management skills to prioritize workload, multitask and meet deadlines with minimal direction
