Health Clerk at Special Services -Health

CLASS TITLE: HEALTH CLERK BASIC FUNCTION: Performs a variety of responsible clerical duties requiring specialized knowledge and independent judgment involving frequent and responsible public contact; arranges for students to receive health services. DISTINGUISHING CHARACTERISTICS: The Health Clerk classification performs a variety of complex and diverse clerical duties involving independent judgment and working on an itinerant basis covering assigned district school sites. This classification works independently with little supervision. REPRESENTATIVE DUTIES: Idividual positions may not perform all of the duties listed nor do these examples include all responsibilities of positions in this class. Performs a wide variety of clerical functions while working independently. E Sets up and maintains student health records as directed by a school nurse; assesses student health records for required State-mandated immunizations and physical examinations requirement. E Records confidential medical information, screening results, and communicable disease information on student health records. E Completes referral forms for vision, hearing and scoliosis testing and mails to parents. Assists in follow-up procedures at the direction of a school nurse. E Acts as a liaison between the district Health Services Department and assigned school sites, parents, students, administration and community agencies regarding state mandates and Board policies related to assigned functions. E Organizes, prepares and distributes health instructional materials. E Assists in compiling information from student records and preparing reports for submission as required by District, County, State or federal regulations. E Prepares and maintains a variety of logs, files and records including State-mandated time logs. E Constructs and maintains records for immunization requirements and send exclusion notices to parents as needed to comply with LUSD policies. E Operates a variety of office machines including a computer terminal, typewriter, calculator and copy machine. E Maintains confidentiality of a variety of sensitive information. E Posts information to cumulative student records. E Assists in the registration process of students and special programs as assigned. E Contacts public and private agencies regarding immunizations and physical examination requirements for students. Contacts parents, medical facilities, and community resources related to assigned functions Assists school nurses doing head lice assessment on students. Performs related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Telephone techniques and etiquette. Record-keeping and filing techniques. Appropriate medical terminology related to assigned functions. Correct English usage, grammar, spelling, punctuation and vocabulary. District organization, operations, policies and objectives related to assigned function. Interpersonal skills using tact, patience and courtesy. Oral and written communication skills. Operation of a computer. ABILITY TO: Perform responsible and complex clerical work involving independent judgment and requiring accuracy, speed and confidentiality. Understand and interpret rules, District policies and written directions and apply to specific situations; when appropriate, contact Supervisor for direction. Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action. Meet schedules and time lines. Work independently with little supervision. Plan and organize work in accordance with directions from Supervisor. Work confidentially with discretion. Maintain records and prepare reports. Communicate effectively both orally and in writing. Type at 50 words net per minute from clear copy. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Operate a variety of office equipment such as computer, typewriter, and copy machine EDCATION AND EXPERIENCE Any combination equivalent to: graduation from high school and responsible clerical experience. Possess a valid California driver’s license. WORKING CONDITIONS: ENVIRONMENT: Office environment. Traveling from site-to-site in personal automobile/district-provide automobile. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer terminal and standard office equipment. Reaching overhead, above the shoulders and horizontally to maintain and retrieve files. Sitting, standing, bending, stooping for extended periods of time. Board Approved 11/16/99