What are the responsibilities and job description for the Contract Administrator position at Loews Customer Engagement Center and Distribution Services?
This position supports the Sourcing Contract team on legal and risk management matters related to contract administration to include: client sales contracts, retail tenant leases, office tenant leases, concession agreements, equipment leases, service agreements, facility contracts, construction contracts and technology contracts. This position also ensures compliance with covenants of all partnership agreements and amendments and that all Loews Hotels & Co. contracts meet Loew's Hotels standards of indemnity, insurance, and covenant requirements. The Contract Administrator reports to the Corporate Director of Sourcing, Contracts & Vendor Management.
Job Specific- Contract administration to include: archiving, tracing, reviewing, notification of renewals, covenants, compliances, certificates of insurance and tax forms.
- Maintaining electronic database.
- Responsible for compliance with standard language for insurance, liability and indemnity and for tracking and documenting deviations approved by Sr. Management for reporting to audit and/or Sr. Management.
- Advise Sr. Management when language changes may require legal review or a legal opinion.
- Assists Executive Management in communications with ownership representatives, tenants, vendors, and JV partners.
- Handles renewals of existing contracts and service agreements.
- Maintains a listing/template of the appropriate signature blocks by legal entity/hotel property and ensures all contracts have been executed accordingly.
- Assists with notifications of contract terminations.
- Provide weekly status updates to Corporate Director of Sourcing, Contracting & Vendor Management of all contracts and service agreements in progress.
- Serves as a key liaison and coordinates with internal and external auditors as required.
- Liaison with corporate legal and corporate risk management as needed.
- Presents factual information; composes memoranda, minutes and reports; and drafts contract provisions and supporting documentation.
- Regular attendance in conformance with standards.
- May be required to work varying schedules to reflect business needs of the hotel.
- Must be able to input and maintain a large amount of data with high level of accuracy.
- Must be able to develop working relationships with vendors to facilitate the pre-opening needs and demands.
- Required to attend all training sessions and meetings.
- Other duties as assigned.
Required: Must be proficient in Microsoft Office Suite to include: Excel, Word, Project, Access, Outlook and in Data Base Management, Sharepoint and related software. Must have a strong understanding of basic accounting in regards to budget reconciliation and tracking, and balancing G/Ls.
Preferred: Knowledge in Adaco, Oracle & Contract Logic.
Education: Bachelor's Degree (four year college or technical school) Required, Field of Study: From an accredited university in Law.
Experience: 2 plus years of experience in Contract Administration
Loews Hotels & Co is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
