BSC Office Manager

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their "uniquely local" community in order to curate exciting, approachable and local travel experiences for guests.

It is the responsibility of the Office Manager to proactively maintain and attractive office and efficient work environment. The Office Manager ensures all departments and services within the office coordinate together amicably in a shared space. This is achieved by intuitive foresight to anticipate the needs of our guests and team members. The Office Manager reports directly to the VP of Financial Services.

Essential Functions and Responsibilities

• Performs tasks for executive and senior staff as needed.
• Assists in scheduling meetings to ensure all adequate space for all attendees.
• Orders/coordinates F&B, room set up, and supplies for meetings, conferences, and trainings in office.
• Maintains attractive, orderly office environment including shared spaces, décor, art work, and plants.
• Works collaboratively with building management to ensure repairs and other contract requirements are complete.
• Coordinates all construction projects including obtaining quotes; scheduling and approving work.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, repairs, and/or replacement.
• Maintains inventory of office supplies; orders new supplies as needed through PO process with appropriate approvals.
• Manages, orders, stocks and organizes inventory of all items located in the break room, kitchen, and beverage centers.
• Maintains inventory of all safety supplies; coordinates with Director of Security safety action plans, drills, and trainings.
• Daily walk-through to ensure adherence of office policies; including but not limited to, appearance of cubicles and offices (clean desk policy), HO2 appearance standard, safe and clutter-free environment.
• Manages office Pcard and submits expenses in timely manner.
• Reviews and approves all invoices and purchases as well as receives all products for office.
• Makes daily electronic bank deposits for the office and select properties.
• Manages the coverage of the Reception Desk.
• Provides clerical support when needed with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• May be required to work varying schedules to reflect business needs of the office.
• Required to attend all training sessions and meetings.
• Other duties as assigned.

Required

• • Excellent knowledge of Powerpoint, Word & Excel
  • Able to manage multiple tasks
  • Well organized
  • Excellent communication skills
  • Able to act independently as necessary

Education: High school degree or higher