Rooms Controller

Loews Hotels & Co has ventured into Kansas City, MO with the new Loews Kansas City Hotel. The 800-room hotel features 60,000 square feet of meeting & function space, with a sky bridge connecting to the 800,000 square foot Kansas City Convention Center. The hotel marks the first hotel catering to groups & meetings to open in more than 20 years in Kansas City. Two signature restaurants, a Grab & Go bakery and a rooftop lounge will round out this all glass, 24 story hotel, which stands out on the city’s skyline. Loews Kansas City is located at the cornerstone of an already vibrant and continuously growing downtown Kansas City.

Oversees the friendly, professional, and efficient registration and account settlement of hotel guests commensurate with the demands of a world-class resort by providing support to the Front Desk Agents & Management. Serves as a liaison between the Front Office Agents, and Front Office Management, Housekeeping, and Engineering.

Essential Functions And Responsibilities

• Oversees the friendly, professional, and efficient registration and check-out of hotel guests, including assisting the Front Desk during peak periods
• Assists Front Desk Agents in satisfying guest requests and resolving guest complaints
• Trained and skilled to perform all Front Desk, Reservations, and Star Service functions as needed based on operational demands
• Prints occupancy, arrivals departures, and back-up reports on a timely basis
• Reviews Specials Report for all arriving guests on a daily basis to ensure appropriate pre-blocking of rooms and to coordinate special services to be provided
• Block relocated guests who will be returning to the hotel
• Communicates all special requests to Housekeeping
• Coordinates with Room Service to ensure accurate and timely amenity deliveries
• Monitors and ensures completion of all room changes
• Check for duplicate reservations on a daily basis
• Monitors clearing of all due-outs, Express Checkouts, no-show’s, Pre-Registered guests
• Process applicable charges for late check-outs (12pm)
• Checks the status of all Out-of-Order rooms on a daily basis
• Monitors availability of showrooms for the Sales & Conference Management departments
• Reviews group resumes to verify group billing procedures, VIP’s and special requests
• Responsible for conducting daily line-ups
• Monitor arrivals to ensure that rooms are ready by check in time
• Clear departures by working closely with Housekeeping Department
• Ensure all guest departure calls are done a daily basis
• Accurately report guest needs and problem resolution
• May interact with customers in person, as well as other departments.
• Must be able to handle multiple tasks at once with attention to detail
• Ability to work independently
• Excellent people skills.
• Assist with the preparation of ‘remote’ and ‘reserved’ registration and check-out of groups
• Prints group no-show, in-house, and arrivals report on a daily basis
• Answers telephone expediently and addresses complaints, problems, special requests and non-related desk questions, making sure to log phone complaints and requests
• Familiarity with daily hotel occupancy reports, status of available rooms, etc.
• Monitor room category and bedding availability, up to three days in advance, in order to prevent overbooking
• Monitors rollaway, microwave and other amenity requests up to seven days in advance in order to ensure availability, and accurate billing was completed
• Monitor all Master accounts to ensure that they are checked-in and extended as required
• Ensures adherence to all Loews Hotels Star Service standards
• Other duties may be assigned as business demands
  
  

Supportive Functions And Responsibilities

• Maintains clean and excellent condition of Rooms Control & Back Office area and equipment
• Maintains proper stock of all supplies in Back Office Area
• Executes emergency procedures in accordance with hotel standards
• Notifies appropriate individuals and departments of any problems or unusual matters of significance
• Attends all appropriate hotel meetings and training sessions
• Is polite, friendly, and helpful to guests, employees, and management
• Promotes and applies teamwork skills at all times
• Complies with all hotel standards, policies, and rules
• Complies with safety regulations and procedures
• Remains current on hotel information and changes
  
  

Qualifications

• Excellent communication skills – oral and written
• Excellent guest service skills
• Knowledge of computer programs utilized in property management
• Able to work a flexible schedule, including weekends and holidays
  
  

Education:

• Bachelor Degree in Hospitality Management or related field or exceptionally strong technical and service skills
  
  

Experience:

• Minimum one year experience as Front Desk Agent at a comparable quality property