Assistant Operations Manager

: Assistant Operations Manager Summary The Assistant Operations Manager reports to the LOGISTEED-America, Inc. Deputy General Manager. This position requires excellent leadership skills along with the ability to monitor workflow in a fast-paced distribution operation, to oversee coaching and counseling of supervisors, and associates and have the ability to mentor and lead a diverse team to success. Additionally, including but not limited to: Must be able to communicate and interact with Senior Company Management and Customers in a productive and professional mannerLead daily operations team resulting in successful results that are reflected in established key performance indicators (KPIs). Maintain inventory accuracy by established target inventory discrepancy ratioRead and comprehend SOP’s, work instructions, email and documents; measure and count accurately; write legiblyFollow established procedures and meet or exceed safety, quality and productivity standards Qualities Ethical with sound business judgementPossesses a passion to help team members Strong customer relations Detail-orientedReliable, follows through on commitmentsStrong process and planning orientationGoal-oriented, task drivenEnjoys being part of a team as well as leading oneBalances team’s needs with goals of organizationOutstanding written, verbal, presentation and organization communication skills Essential Duties & Functional Responsibilities Required Required Knowledge Skills & Abilities The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential FunctionsLong-term planning to create initiatives that further the company’s overall goalsCoordinating different teams to foster exchange of ideas and provide cross-team learning opportunities Assessing and analyzing departmental budgets to find ways to minimize expenses and optimize profitsInspiring and motivating employees to perform at their best through positive encouragement and incentive initiatives Identifying potential problems and points of friction and working to find solutions in order to maximize efficiency and revenueSupport Human Resources with the following: Recruit, select, train, assign, schedule, coach, counsel, and discipline employeesCommunicate job expectations; planning, monitoring, appraising, and reviewing job contributionsAssist in planning and reviewing compensation actions; enforcing policies and proceduresContribute operations information and recommendations to strategic plans and reviews; prepare and complete action plans; implement production, productivity, quality, and customer-service standards; resolve problems; complete audits; identify trendsForecast requirements; assist in preparing an annual budget; schedule expenditures; analyze variances; initiating corrective actionsAssist in developing operations systems by determining product handling and storage requirements; develop, implement, enforce, and evaluate policies and procedures; develop processes for receiving product, equipment utilization, inventory management, to include inbound and shippingAnalyze and improve organizational process and workflow, employee and space requirements, and equipment layout; implement changesMaintain safe and healthy work environment by establishing, following, and enforcing standards and procedures; complying with legal regulationsUpdate job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizationsAccomplish operations and organization mission by completing related results as neededMeet or exceed operations labor budget expectationsManage staff levels, wages, hours, contract labor to revenuesResponsible for all department supervisors, with review/approval responsibility for all operations employeesRun a safe, injury/accident free workplaceResponsible for all aspects of vehicle and heavy equipment rentalsEstablish contracts and pricing and ensuring proper maintenance and serving as primary liaison with utilities and local government agencies, such as fire, police, health, and safety agenciesManage relationships with key operations vendorsTrack vendor pricing, rebates, and service levelsReview and approve all operational invoices and ensure they are submitted for paymentCreate monthly invoice and the supporting documentsMaintain daily/monthly productivity report for upper managementServe as secondary point of contact when there are customer issues related to equipment quality, customer service, or accidents and mishaps on-site. In particular, this includes any issues on-site at client facilities, such as breaking a fence or tape residue on flooringCommunicate customer issues with operations team and devise ways of improving the customer experience, including resolving problems and complaintsWork closely with Manager, GM and management team to set and/or implement policies, procedures, and systems and to follow through with implementation.Communicate all operating policies and/or issues at department meetingsWork closely with the inventory manager and team to perform analysis of our inventory and ensure we are utilizing our inventory effectively, purchasing the right equipment, maintaining solid inventory data, and reduce sub-rental expensesCommunicate with legal counsel and safety department to ensure all processes remain compliant with OSHA health and safety regulations and other governmental regulationsPerforming tasks safely Ensuring area housekeeping requirements are metAbiding by all Federal. State, Local safety regulations and OSHA rules and LOGISTEED-America, Inc. safety practicesMeeting established procedures and productivity, safety and quality standardsMeets attendance & punctuality standardsCommunicating both orally and in writing in a clear and concise mannerManaging assigned area to meet manpower requirements, equipment maintenance, work flow prioritization and daily scheduling. Review labor needs based on daily, weekly and monthly schedules Working with all departments, share labor and cross train as required for business needsIdentifying labor needs, interviewing, monitor employee attendance, counsel, coach and administer corrective actions as necessary Directing, supervising, evaluating, training, and developing employees Managing employee interaction that includes: employee development, one on one coaching, walking through area during assigned shift, conflict resolution among associates, associates group meetings and trainings.Ensuring associates have appropriate tools to perform their assigned dutiesCommunicating effectively both with management and their teamAuditing all operations to ensure processes are followed according to standard work sheetCollecting of data and reporting of established KPIs, quality reports, audits, financial reporting, material handling equipment reports, site or individual performance tracking and customer required reportsManaging the Gemba Kanri program within their assigned area of controlManaging all assigned material and equipmentIdentifying process improvement, cost savings, and implement changes to achieve themCreating, entering data and managing Microsoft Word and Excel programsPerforming other duties as assigned by ManagerContributes to team effort by accomplishing related results as needed. Ability to travel if needed for business necessity Maintain the security and safety of the warehouse and distributionDevelop and maintain WMSAssist the Deputy General Manager in the successful and timely flow of productionOversee the warehouse in the absence of the Deputy General ManagerSearch for opportunities to improve efficiencies in operations so as to improve customer serviceCount or verify freight for accuracy and/or damage and infestationMay perform labeling, sorting, wrapping, packing and repacking for shipments as neededTrain and supervise warehouse operations Investigate and plan the most appropriate route for a shipment, taking into account the nature of the goods, cost, transit time and securityAssist in the negotiation of contracts, transportation and handling costs Obtain, check and/or prepare all transportation documentation to meet Customs and insurance requirements, packing specifications, and compliance with local and international regulationsLiaise with third parties to move goods (by road, rail, air or sea) in accordance with customer requirementsWork closely with customers, colleagues and third parties to ensure smooth operations to deadlines Maintain current knowledge of relevant legislation, political situations and other factors that could affect the movement of freightManage multiple customers across the globe coordinating shipments between multiple carriers and modes of transportationAssist in new business development Non -Essential FunctionsPerform other duties as assigned Competencies Strategic ThinkingProblem Solving/AnalysisProject ManagementOrganized / ability to prioritizeCommunication ProficiencyPersonal Effectiveness/CredibilityMulti-tasking with conflicting priorities Supervisory Responsibility Responsible for supervision of warehouse and office operations Preferred Qualifications, Required Knowledge Skills & Abilities and Working Conditions Previous Work ExperienceMinimum of 3 year fast-paced logistics industry or manufacturing environment experience, automotive preferred2 years supervisor experience Education and Certifications High School diploma or general education degree (GED)Equivalent work experience will be considered Experience Requirements and Preferences Bachelor’s degree preferredIntermediate/Advanced Microsoft Word and Excel - PreferredStrong attention to detailAbility to understand any and all safety requirements and regulations (OSHA)Ability to make decisions in an objective mannerStrong written and verbal communication skillsOrganizational, people, and interviewing skillsConflict resolution skillsStaff management; requires flexibility and understanding that all staff may be required to perform duties outside their normal area of expertise to meet the mission and goal of the warehouse (facility management i.e. maintenance, sanitations, etc.)Proven professional and sound judgment in the management of difficult and / or sensitive mattersProvide excellent customer service to internal and external customers Ability to work in multiple systems and ability to input and retrieve data are a mustMust be available for night and weekend shifts and meet the hours required to meet business needsAbility to input and retrieve computer/technical/scanner data are a mustMust be able to support other area facilities as business need dictatesMust be able to read, write and countWorking knowledge of 5S and Lean ConceptsProficiency in Microsoft Office: Work & ExcelExperience with WMS (Warehouse Management Systems) is a plusAbility to respond to situations in a prompt and professional mannerEnergetic and highly motivated to succeedProven strong business acumen Proficient in Microsoft applications Fluency in EnglishMust pass drug and criminal background checkAdditional Eligibility Qualifications Ability to read, analyze and interpret pick/selection/put-away orders Ability to respond effectively to time sensitive work ordersWork Authorization/Security Clearance (if applicable)Must be legally authorized to work in the United StatesOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk or sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend crouch or crawl; talk or hear; taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move objects up to 25 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT Twenty percent of work time may be spent in various warehouse or other locations where the environment is not climate controlled (hot and cold seasonally). Eighty percent of work time may be spent in office. LOGISTEED-America, Inc. is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. PAY TRANSPARENCY NONDISCRIMINATION PROVISION - The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. EOE/M/F/D/V

Salary : $68,000 - $78,000