Administrative Supervisor (Law)

Our client, a leading international law firm based in California, is seeking a full time Administrative Supervisor with at least 6 years of law firm experience to join their team.

Hybrid: 3 days onsite, 2 days remote

Locations: downtown LA or Century City (will periodically travel between)

The Administrative Supervisor, under the direction of the Administrative Manager, oversees the day-to-day operations of the assigned office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity, the Administrative Supervisor will:

• Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions for the San Francisco and Palo Alto offices;
• Manage the workflow, resources and priorities in assigned functions;
• Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Office Services, Records, Facilities and/or Reception;
• Execute the Firm s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;
• Plan and execute office events;
• Participate in the hiring and onboarding process for administrative staff including the interview process;
• Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
• Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;
• Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
• Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
• Assist with related events/activities, as needed;
• Work beyond scheduled hours as required; and
• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite;
• Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
• Fundamental knowledge of records management, preferably in a legal environment;
• Fundamental knowledge of facilities procedures and best practices;
• Fundamental knowledge of reception procedures and best practices; and
• Fundamental knowledge of office management and procedures (preferred).

Qualifications:

• Bachelor s degree (preferred);
• At least 4 years of supervisory experience (preferred); and
• At least 6 years of experience in a legal environment (required).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.