What are the responsibilities and job description for the Accounting Technician position at Lompoc Unified School District (CA)?
JOB
ACCOUNTING TECHNICIANPOSTING IS OPEN AND PROMOTIONAL WITH PROMOTIONAL TAKING PRECEDENCEThe established Eligibility List will remain in effect for one year.The District has the right to limit the number of eligible which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.FOR A COMPLETE JOB DESCRIPTION, PLEASE VISIT OUR WEBSITE AT: www.lusd.org/Current Vacancy for Immediate Hire: 1 Accounting Technician position for 8.0 hours per day / 12 monthsApplication Process: Applicants who successfully meet the employment standards outlined in the Required Qualifications in the job description and the supplemental questionnaire questions in the application will be invited to participate in the testing process.Tentative Testing Schedule for this Recruitment: Written Testing Date: February 11, 2025Qualifications Appraisal Interview Date: February 18, 2025EMPLOYMENT STANDARDSIn order to be considered for this position, applicants must provide detailed information on their application to demonstrate how they meet the employment standards (Minimum Qualifications for Education and Experience and Licenses and other Requirements) shown below: EDUCATION AND EXPERIENCE: Any combination equivalent to: two years of college-level training with specialized course work in accounting, bookkeeping or related field and two years increasingly responsible experience in the preparation and maintenance of financial and statistical records utilizing accounting management software.
EXAMPLE OF DUTIES
Under the direction of the Director-Fiscal Services, process, record, update and reconcile financial, information; respond to concerns and issues within assigned area of accounts receivable and accounts payable; provide information, instructions, and support to employees and providers; maintain confidential records; ensure compliance with mandated requirements.Process accounts receivable as assigned; collect, receive, code and verify incoming monies; prepare and process receipts; check money totals against receipts and invoices to assure accuracy; prepare and distribute bank deposits as required; prepare invoices and arrange for billings as directed.Maintain a variety of manual and electronic files and records including contracts, purchase orders; claim files; prepare a variety of written materials and electronic financial information such as accruals, 1099’s, claims and reimbursement requests, journal entries, billing notices, budget adjustments, salary projections, provide references; convey information and comply with established financial, legal and administrative requirements.Receive, process, sort, code and file purchase orders, claims, requisitions and invoices as assigned; prepare invoices for payments; verify invoices and match with purchase orders, checks and receivers; maintain contact with vendors to modify and clarify invoices and resolve discrepancies.Assist designated departments and programs in the maintenance and evaluation of budgetary records and data as assigned; monitor funds for income and expenditures; calculate, prepare and revise budgetary data.Process assignment-related data including billings, cash reconciliations, warrants, manual warrants; update and distribute information; authorize documents for processing; comply with established accounting practices.Reconcile a variety of financial data including bank statements, blanket purchase orders, maintain accurate account balances; ensure compliance with established accounting practices by assigned activities.Compile a variety of financial information related to work assignments such as tax records, accrual data, vendor information, free and reduced lunch data; provide required documentation and processing information. Research discrepancies of financial information and documentation such as purchase orders, invoices, budgeted accounts, actuals; ensure the accuracy and adhere to established procedures prior to processing.Reconcile and maintain accurate account information and documentation.Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.Operate a variety of office equipment including a calculator, copier, computer and assigned software.Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials. Prepare related reports for the Board as assigned.Participate in unit meetings, in-service training, seminars, and workshops; convey and gather information required to perform functions. OTHER DUTIES: Perform related duties as assigned.
SUPPLEMENTAL INFORMATION
1. All sections of the application must be completed.2. Incomplete applications will be screened out.3. The section titled "Your Record of Experience" must demonstrate the type and years of experience required for this position.4. A resume will NOT be accepted in-lieu of a completed application.5. ALL correspondence will be done by email only. Please add Governmentjobs.com to your safe sender list as some emails go to junk and/or spam folders.6. PLEASE include three (3) professional references (this can include paid or unpaid volunteer work, persons who know of your work).
ACCOUNTING TECHNICIANPOSTING IS OPEN AND PROMOTIONAL WITH PROMOTIONAL TAKING PRECEDENCEThe established Eligibility List will remain in effect for one year.The District has the right to limit the number of eligible which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.FOR A COMPLETE JOB DESCRIPTION, PLEASE VISIT OUR WEBSITE AT: www.lusd.org/Current Vacancy for Immediate Hire: 1 Accounting Technician position for 8.0 hours per day / 12 monthsApplication Process: Applicants who successfully meet the employment standards outlined in the Required Qualifications in the job description and the supplemental questionnaire questions in the application will be invited to participate in the testing process.Tentative Testing Schedule for this Recruitment: Written Testing Date: February 11, 2025Qualifications Appraisal Interview Date: February 18, 2025EMPLOYMENT STANDARDSIn order to be considered for this position, applicants must provide detailed information on their application to demonstrate how they meet the employment standards (Minimum Qualifications for Education and Experience and Licenses and other Requirements) shown below: EDUCATION AND EXPERIENCE: Any combination equivalent to: two years of college-level training with specialized course work in accounting, bookkeeping or related field and two years increasingly responsible experience in the preparation and maintenance of financial and statistical records utilizing accounting management software.
EXAMPLE OF DUTIES
Under the direction of the Director-Fiscal Services, process, record, update and reconcile financial, information; respond to concerns and issues within assigned area of accounts receivable and accounts payable; provide information, instructions, and support to employees and providers; maintain confidential records; ensure compliance with mandated requirements.Process accounts receivable as assigned; collect, receive, code and verify incoming monies; prepare and process receipts; check money totals against receipts and invoices to assure accuracy; prepare and distribute bank deposits as required; prepare invoices and arrange for billings as directed.Maintain a variety of manual and electronic files and records including contracts, purchase orders; claim files; prepare a variety of written materials and electronic financial information such as accruals, 1099’s, claims and reimbursement requests, journal entries, billing notices, budget adjustments, salary projections, provide references; convey information and comply with established financial, legal and administrative requirements.Receive, process, sort, code and file purchase orders, claims, requisitions and invoices as assigned; prepare invoices for payments; verify invoices and match with purchase orders, checks and receivers; maintain contact with vendors to modify and clarify invoices and resolve discrepancies.Assist designated departments and programs in the maintenance and evaluation of budgetary records and data as assigned; monitor funds for income and expenditures; calculate, prepare and revise budgetary data.Process assignment-related data including billings, cash reconciliations, warrants, manual warrants; update and distribute information; authorize documents for processing; comply with established accounting practices.Reconcile a variety of financial data including bank statements, blanket purchase orders, maintain accurate account balances; ensure compliance with established accounting practices by assigned activities.Compile a variety of financial information related to work assignments such as tax records, accrual data, vendor information, free and reduced lunch data; provide required documentation and processing information. Research discrepancies of financial information and documentation such as purchase orders, invoices, budgeted accounts, actuals; ensure the accuracy and adhere to established procedures prior to processing.Reconcile and maintain accurate account information and documentation.Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.Operate a variety of office equipment including a calculator, copier, computer and assigned software.Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials. Prepare related reports for the Board as assigned.Participate in unit meetings, in-service training, seminars, and workshops; convey and gather information required to perform functions. OTHER DUTIES: Perform related duties as assigned.
SUPPLEMENTAL INFORMATION
1. All sections of the application must be completed.2. Incomplete applications will be screened out.3. The section titled "Your Record of Experience" must demonstrate the type and years of experience required for this position.4. A resume will NOT be accepted in-lieu of a completed application.5. ALL correspondence will be done by email only. Please add Governmentjobs.com to your safe sender list as some emails go to junk and/or spam folders.6. PLEASE include three (3) professional references (this can include paid or unpaid volunteer work, persons who know of your work).
