What are the responsibilities and job description for the Office Assistant position at Lompoc Unified School District?

Salary : $19.35 - $23.55 Hourly

Location : Lompoc Unified School District, CA

Job Type : Full time / Part time

Job Number : 2425-57

Department : Lompoc Unified School District

Opening Date : 02 / 04 / 2025

Closing Date : 2 / 21 / 2025 11 : 59 PM Pacific

Description

OFFICE ASSISTANT

POSTING IS OPEN AND PROMOTIONAL WITH PROMOTIONAL TAKING PRECEDENCE

The established Eligibility List will remain in effect for one year.

The District has the right to limit the number of eligible which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

FOR A COMPLETE JOB DESCRIPTION, PLEASE VISIT OUR WEBSITE AT : www.lusd.org /

Current Vacancy for Immediate Hire :

1 Office Assistant position for 4.0 hours per day / 11 months

Application Process :

Applicants who successfully meet the employment standards outlined in the Required Qualifications in the job description and the supplemental questionnaire questions in the application will be invited to participate in the testing process.

Tentative Testing Schedule for this Recruitment :

Written Testing Date : February 28, 2025

Qualifications Appraisal Interview Date : March 6, 2025

EMPLOYMENT STANDARDS

In order to be considered for this position, applicants must provide detailed information on their application to demonstrate how they meet the employment standards (Minimum Qualifications for Education and Experience and Licenses and other Requirements) shown below :

Education and Experience :

Any combination equivalent to : graduation from high school and one year of general clerical experience.

Licenses and other Requirements

Some positions in this classification may require possession of a valid California Class C driver's license and a driving record acceptable to the District for insurance purposes.
Some positions in this classification may require the ability to speak, read and write in a designated second language.
Some positions in this classification may require possession of a valid First Aid and CPR certification issued by an authorized agency within six months of employment.

Examples of Duties

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned school office; answer phones and greet and assist visitors of the office; communicate information to staff and the public; maintain accurate records as assigned.

Perform a variety of general clerical duties in support of an assigned school office or department including typing, filing, duplicating, and distributing materials; coordinate flow of communications for assigned supervisor.

Answer, screen, and direct telephone calls to appropriate personnel; respond to inquiries and take messages as appropriate.

Receive, greet, and direct visitors; respond to inquiries and provide a variety of general information or refer to appropriate personnel.

Prepare and maintain logs, files, and records in compliance with administrative guidelines and legal requirements; maintain student cumulative files and records; review, research and verify accuracy and completeness of various documents; prepare routine reports as directed; verify and process forms and applications as needed.

Assist with attendance and enrollment duties as assigned; verify student absences and tardies and update attendance information in an assigned system; follow up on student absences by contacting parents by phone or e-mail; prepare weekly and monthly attendance reports; prepare and mail truancy letters; maintain homework request agreements and Independent Study contracts; attend School Attendance Review Board (SARB) meetings as directed.

Maintain textbook inventory as assigned; provide textbooks to students according to established procedures; communicate with appropriate District personnel regarding textbook and consumable orders; maintain student debt list and provide related information to students, parents and school personnel as assigned.

Prepare documents such as form letters and memos, calendars, bulletins, awards, or other materials to communicate information to students, staff, or the public.

Assist health office staff as needed; administer basic first aid and assist with providing prescribed medication to students as needed.

Collect payments as assigned by the position, complete transactions and secure funds according to established procedures.

Assist with processing of documents, forms, mailings, and other materials and disseminate information to appropriate personnel.

Distribute materials including checks, supplies, applications, and other materials as directed; assure timely and proper delivery to designated personnel.

Operate a variety of office equipment including a copier, fax machine, computer and assigned software.

Maintain inventory of office supplies and materials.

Receive, sort, and distribute mail; respond to e-mail as directed.

OTHER DUTIES :

Perform related duties as assigned.

Typical Qualifications

Education and Experience :

Any combination equivalent to : graduation from high school and one year of general clerical experience.

Licenses and other Requirements

Some positions in this classification may require possession of a valid California Class C driver's license and a driving record acceptable to the District for insurance purposes.

Some positions in this classification may require the ability to speak, read and write in a designated second language.

Some positions in this classification may require possession of a valid First Aid and CPR certification issued by an authorized agency within six months of employment.

Knowledge of :

Modern office practices, procedures, and equipment.

Telephone techniques and etiquette.

Basic record-keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Operation of a computer and assigned software.

Oral and written communication skills.

Basic math.

Ability to :

Perform a variety of general clerical duties in support of an assigned school office.

Operate standard office equipment including assigned software applications.

Establish and maintain cooperative and effective working relationships with others.

Answer telephones and greet the public courteously.

Learn school objectives, policies, procedures and goals.

Type or input data at an acceptable rate of speed.

Understand and follow oral and written directions.

Maintain confidentiality.

Communicate effectively both orally and in writing.

Complete work with many interruptions.

Supplemental Information

All sections of the application must be completed.

Incomplete applications will be screened out.

The section titled "Your Record of Experience" must demonstrate the type and years of experience required for this position.

A resume will NOT be accepted in-lieu of a completed application.

All correspondence will be done by email only. Please add Governmentjobs.com to your safe sender list as some emails go to junk and / or spam folders.

PLEASE include three (3) professional references (this can include paid or unpaid volunteer work, persons who know of your work ).

Application and Selection Process

All applicants who meet the minimum qualifications will be invited to participate in the examination process for the position.

The examination process may include one or more of the following : written, oral, and performance examination.

Candidates must pass all parts of the examination process to be placed on the eligibility list. The final score will determine the candidate's rank on the eligibility list.

A candidate in the top three ranks (including tie scores) on the eligibility list may be considered for hire; when there are multiple vacancies in the same job classification, additional ranks will be considered.

Open and Promotional examinations are open to applicants inside and outside the Lompoc Unified School District. To qualify for the promotional examination, employees must have permanent status in the Lompoc Unified School District as a classified employee.

Promotional Only examinations are open to current Lompoc Unified School District classified employees only. For employees to qualify for the promotional examination, they must have permanent status in the District as a classified employee.

Dual Certification examinations are open to all applicants, including current Lompoc Unified School District employees and those from the general public. Dual Certification results are integrated into one eligibility list based on rank.

Eligibility lists are generally valid for up to one (1) year. Lists may be exhausted prior to the original expiration date, or they may be extended with the approval of the Personnel Commission.

If you require disability accommodation for any step of the application and selection process, please notify the Classified Human Resources office in writing by the final date of this recruitment (or as soon as possible for an open continuous recruitment).

The Lompoc Unified School District reserves the right to limit the applicants in the second examination, the Qualifications Appraisal Interview, to a number which can be expected to be used during the life of the eligibility list.

Veterans' Preference Points : This recruitment is eligible for veterans' preference points for qualifying veterans upon initial hire.

EMPLOYMENT REQUIREMENTS

Employment Verification : In accordance with the Immigration Reform and Control Act of 1986, the District must verify that all new employees, at the time of hire, have proof of their right to work in the United States.

Fingerprinting : State law requires that all employees be fingerprinted. AB 1610 prohibits employment until the Department of Justice completes its obligations regarding the arrest and conviction information.

Medical and Physical Requirements : Verification of freedom from tuberculosis will be required. A medical examination may be required of eligible candidates.

Anti-Discrimination Statement : The Lompoc Unified School District prohibits discrimination, harassment, intimidation, bullying and sexual harassment based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, immigration status, marital status, parental status, family status, pregnancy status, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics in all educational programs, school related or school-sponsored activities, school attendance or employment policies which may have an impact or create a hostile environment at school as required by Title IX of the 1972 Education amendments, Section 504 of the Rehabilitation Act of 1973, the Americans with Disability Act, the California Fair Employment and Housing Act, and other applicable laws and regulation. For questions or concerns regarding discrimination, harassment, intimidation, bullying or sexual harassment, please contact the District's Discrimination, Equity, and Title IX Compliance Officer : Assistant Superintendent Education Services, 1301 N. A ST, Lompoc CA 93436 (805)742-3300

Lompoc Unified School District offers a complete benefits package to full-time employees including medical, dental, vision plans, retirement, deferred compensation plans, flexible spending accounts, life insurance, disability insurance, long-term disability, cancer insurance, accident insurance, holidays, vacation, and sick leave.

A fully paid District provided medical plan is provided for each full-time classified employee. A full-time employee who does not enroll in a medical plan will automatically be enrolled in the least expensive medical plan.

A less than full-time employee working at least four (4) hours or more a day may enroll District provided plans at a prorated rate.

Employees can choose to enroll and purchase dental, retirement, deferred compensation plans, flexible spending accounts, life insurance, disability insurance, long-term disability, cancer insurance, and accident insurance.

District paid family and single-vision plans are offered to all employees regardless of full-time or part-time status.

Testing and Interview Dates Notice : Please note and save the following dates for testing and interviews. All communication regarding your application and / or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method. Written Test Date : February 28, 2025, Qualifications Appraisal Interview Date : March 6, 2025.

I certify that I have read this notice and understand the instructions provided.

Which statement below best describes the highest level of education you have completed?

High school graduate, diploma or the equivalent (GED)

Associate degree

Bachelor's degree

Master's degree

Professional degree

Doctorate degree

Office Assistant - Do you have at least one year of general clerical experience?

Office Assistant - If you indicated having at least one year of general clerical experience, please describe where and how you gained this experience including : 1. Names of employers or volunteer work of your clerical experience.2. Dates of employment or volunteer service where you gained at least one year of general clerical experience.3. Duties performed that demonstrate your general clerical experience.4. If you do not have this experience, please indicate "N / A."

Office Assistant - Some incumbents in this classification may require the ability to speak, read and write in a designated second language, Spanish. Are you fluent in both Spanish and English? Note : Qualified applicants will be required to test for bilingual skills proficiency, if bilingual, Spanish skills are required for a particular assignment.

First Aid / CPR - Do you possess a valid first aid and CPR certificates? If you do not, are you willing to obtain these certificates within the first 6 months of employment?

Before submitting your application, please make sure you have done the following : 1. Read the job description and understand the position you are applying for. 2. I meet the required experience and education requirements listed and have clearly stated my relevant experience and education on my application, including any proof of education required (this standard will be used to screen ALL applications received). 3. You have completed all sections of the application and answered all questions thoroughly.

I certify that I have read this notice and understand the instructions provided.

Required Question

Salary : $19 - $24

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