What are the responsibilities and job description for the Administrative Coordinator position at London Approach?
Overview
The Administrative Technology Coordinator supports the C-Suite and ensures smooth operations within the Technology department. Responsibilities include administrative support, record-keeping, financial management, compliance documentation, and cross-departmental communication.
Responsibilities :
- Maintain accurate departmental records, both physical and digital.
- Prepare and proofread meeting minutes, correspondence, and other documents.
- Handle mail, manage defective equipment returns, and maintain on-call schedules and organizational charts.
- Oversee IS&T policies and procedures (P&Ps) and assist other departments with updates.
- Schedule meetings, appointments, and events.
- Manage the CIO’s calendar and coordinate travel arrangements for staff and visitors.
- Track and manage departmental purchases, contracts, and invoices.
- Reconcile expenses, process monthly reports, and assist with budget preparation.
- Collaborate with Finance and Purchasing departments on financial tracking.
- Assist with departmental projects and daily operations.
- Coordinate training sessions, departmental events, and compliance documentation.
- Ensure vendors complete annual security risk assessments and comply with regulations (e.g., BAA, OMIG).
- Support interdepartmental communication and documentation management.
- Process remote access requests and assist users with document creation and DocuSign.
- Maintain department bulletin boards and facilitate P&P transfers to portals.
- Orient new hires and welcome clients and visitors.
- Participate in emergency drills and other assigned duties as needed.
Qualifications
