Design Assistant, Romanza Interior Design

POSITION DESCRIPTION

Romanza Interior Design, (a part of London Bay) is a full-service boutique firm specializing in high-end residential design is currently searching for a Full-Time Interior Design Assistant. For more than two decades, our interiors have been recognized for their originality, sophistication and creativity. Our professional designers specialize in creating supremely elegant interiors to fit each client’s taste and style perfectly, thereby realizing the homeowners’ inspiration. We are currently in search for a Design Assistant to work closely with the Senior Interior Designer on design, project management, purchasing and administrative support functions to ensure Client satisfaction, and meet Company objectives, at all times.

PRIMARY RESPONSIBILITIES: Provide support to the Interior Designer/ Senior Interior Designer/ Senior Design Director, including design, accurate documentation of project specifications, project management, purchasing and administrative support functions and to ensure Client satisfaction at all times.

ADMINISTRATIVE DUTIES:

• Collect and organize data, prepare reports, specifications, cost estimates, presentation material and other documentation.
• Manage Supervisor’s calendar, including scheduling meetings and managing deadlines.
• Weekly timesheet entries for self and Supervisor
• Monthly review of project billings and Accounts Receivable.
• Act as record keeper at meetings.
• Organize project binders, on-line project files and bins.
• Ensure the Romanza resource library is kept organized and current at all times.
• Coordinate Sales Rep meetings

DESIGN DUTIES:

• Research furnishings and fabrics, including cost estimates.
• Create PowerPoint presentations.
• Prepare and update finish schedule following current procedures as documented and outlined

PURCHASING DUTIES:

• Order samples.
• Participate in maintaining design library (including catalog and fabric libraries), file incoming product literature and update price lists.
• Price selected items and specify reselections for discontinued items and prepare Client proposals.
• Coordinate with Purchasing department to order approved items.
• Coordinate with Purchasing to conduct vendor follow ups to ensure timely delivery.

CLIENT/PROJECT MANAGEMENT DUTIES:

• Prepare and update project furnishings budget.
• Assist with contract management.
• Attend Client meetings as requested.
• Arrange meetings with Vendors and Clients.
• Client invoicing.
• Coordinate with Purchasing Manager and Design team to schedule installs with delivery services.
• Supervise installers, ensure all items are delivered, inspected and damages recorded.
• Work with Clients and Supervisor to resolve issues and ensure satisfactory completion of project.

Other related duties as requested and assigned.

QUALIFICATIONS:

Education: Must have a minimum of a High School Diploma.

Mandatory Experience/Background: A minimum of two years’ experience. Interior Design education may substitute for mandatory experience. Must be capable of working in a fast-paced environment. Requires excellent computer skills including Outlook, Excel and Power Point. Strong communication skills and attention to detail required with the ability to manage and organize multiple tasks and work as part of a team. Reliable vehicle, valid driver’s license and auto insurance for occasional company business. Ability to emulate the London Bay Core Values - quality, teamwork, respect, commitment and integrity.

Desired Experience/Qualifications: Two or more years of design experience working with high-end clientele. Advanced degree helpful. Proficiency in Design Manager and the ability to read blueprints.

Physical Requirements: Must be able to lift and carry up to 20 pounds (unpacking merchandise, assisting on install and updating library materials). Must be able to climb a ladder for installation assistance. Will periodically be required to sit at a desk or a computer for extended periods of time.

NOTE: These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job.