What are the responsibilities and job description for the Administrative Assistant position at LONG Building Technologies?
Position Purpose
You will perform critical administrative and clerical tasks that support the Building Environment Business Unit. You will become a valued member of the team that handles an advanced, varied, and dynamic administrative workload.
Benefits
Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus/ Commission Program as applicable, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Tuition Reimbursement, Pet Insurance, Legal and IDShield are offered to eligible employees.
Essential Duties and Responsibilities
To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to:
- Develop understanding of basic construction and engineering project flows and processes.
- Assist Bid Coordinator with managing Bids inbox by monitoring, prioritizing, and processing bid requests from sales personnel, project managers, subcontractors, and general contractors.
- Interacts with customers as necessary (Ex: request plans, specs and addendums or clarifications on bids to ensure data entering accurate records).
- Assists Bid Coordinator in the monitoring, flagging for entry, deletion, and accurate distribution of LBE mailbox order acknowledgements, shipping reports, and factory correspondence.
- Support the training of Corporate Administrative Assistants.
- Maintain COBE Training Materials on OneNote.
- Assist with marketing mailers and promotional products.
- Assists with customer appreciation and manufacturer product shows to include preparation, hosting, setup and takedown.
- Other duties as assigned
Qualifications
- High School diploma or equivalent
- Experience with Microsoft Outlook, Word, and Excel
- Good written and verbal communication with all levels of the organization
- Strong customer service skills with the ability to work independently while consistently meeting deadlines
- Excellent multitasking, time management, and task prioritization.
Preferred Qualifications
- Familiarity with Microsoft Dynamics 365.
- Basic reporting queries.
- 2 years of office related clerical/administrative experience
- No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!
Physical Requirements
- Routine sitting, lifting, bending, and kneeling
- Ability to lift 25 lbs. from floor to countertop and countertop to floor.
Environment
- Inside office environment
Competencies
To perform this position successfully, an individual must display the following qualities.
- LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are part of our core values used as performance metrics and are integral to company culture.
LONG Building Technologies, Inc. is a leading provider of HVAC equipment and contracting services, serving commercial clients. With a strong commitment to quality and customer satisfaction, we pride ourselves on delivering innovative solutions and exceptional service. Our company operates in an environment where unions play a significant role, ensuring fair labor practices and adherence to industry standards.
At LONG Building Technologies, we don’t just accept difference - we celebrate it, and we thrive on it for the benefit of our co-workers, our customers, and our company. We are proud to be an equal opportunity employer and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.
