What are the responsibilities and job description for the Accounts Payable Specialist position at Long's Jewelers?
Long’s Jewelers is seeking an Accounts Payable Specialist to join our growing team. If you like to work in a collaborative environment with a focus on luxury goods, this could be the job for you! This position is full-time, working Monday – Friday in our Burlington, MA office. Ideal candidates will possess a sound understanding of accounting principles, coupled with a resolution mindset. This position maintains a streamlined and efficient process to pay vendors accurately and on-time by performing day-to-day financial transactions, including verifying, classifying, and recording various Accounts Payable data.
Essential Job Functions / Core Responsibilities:
- Process, code, and enter approximately 600 - 800 invoices into Great Plains each month for 200 vendors.
- Interface invoices into general ledger from Receiving Department
- Tie and verify that invoice details agree between vendor’s invoices and approved packing slips from appropriate departments
- Process outgoing payments by method of check, credit card and bank wire transactions
- Establish and maintain strong vendor rapport and relationships by effectively communicating with respect, promptness, and clarity. Respond to vendor queries concerning payments of invoices, etc, in a timely manner.
- Oversee part-time accounting assistant regarding AP duties.
- Verify and investigate discrepancies by reconciling vendor monthly statements.
- Request follow up for credit memos owed to company and properly apply to vendor payments.
- Reconcile month-end AP general ledger balance sheet accounts; Close and produce month-end and year-end accounting reports.
- Compile documentation for and provide audit support semi-annually.
Required Skills and Experience:
- Associates or Bachelor's degree in accounting or related field preferred, but not required.
- 2 years Accounts Payable experience with general understanding of accounting principles.
- Proficient abilities with Excel and Outlook; experience with Great Plains a plus.
- Ability to process a high-volume, full cycle Accounts Payable system.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skilss, research and resolution skills, and data analysis skills.
- Ability to multi-task and to manage to deadlines, such as month-end.
- Detail oriented, reliable, professional and positive attitude.
- Willingness to work in a team environment and assist co-workers with other duties as required
