Budget Manager March 25

The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.

General Description

The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain servicemembers and veterans.

The Town of Longboat Key is accepting applications for a Full-Time Budget Manager in our Finance Department. A pre-employment physical and drug screen will be required, except for current employees who have met this requirement.

Why Join Us?

• Innovative Projects: Advance projects that protect and enhance our coastal environment and the Town way of life.
• Professional Growth: Opportunities for continuing education, certifications, and job specific training.
• Community Impact: Make a difference in a community that values dependability, resilience, fiscal sustainability and excellence.
• Work-Life Balance: Enjoy a supportive work environment with flexible working arrangements
  
  

POSTING HIGHLIGHTS

The Town of Longboat Key is a beautiful place to live, work and visit. Join our team at the Town of Longboat Key, a premier coastal community renowned for its exceptional service and commitment to quality of life.

Budget Manager – Premier Coastal Community

Hiring Range: $83,000 - $100,000

Benefits

• Retirement: Town contributes 6% of employee’s salary, plus 50% of contribution up to 3% if employee contributes, for a maximum of 9% to retirement plan plus a 401K with a match.
• Health Insurance Cost: 100% for employees and 88% for family coverage
• Other Benefits: Dental plan, Vision plan, Short Term Disability, Long Term Disability, Life Insurance, all at good, competitive rates.
• Regular Vacation: 80 hours earned per year plus 2 personal days
• Sick Leave: 95 hours per year
• Manager Hours, 24 hours per calendar year, does not roll over – must use by last period in the year or will be lost.
• Wellness Days: Earn up to two additional days off per year
  
  

EXPECTATIONS FOR ALL EMPLOYEES

Supports the organization’s mission, vision and values by exhibiting the following behaviors:

Be Service Minded

Value Teamwork

Be Professional

Have the Utmost Integrity

Demonstrates Mutual Respect

Bring a Positive Attitude to Work

Embrace Continuous Improvement

Functions

Senior Accountant Level

Budgeting and Accounting

Customer Service

Under general supervision of the Finance Director, the purpose of the job is to perform highly technical work in formulating and controlling Town budgets and assists in the training and supervision of other finance staff. This position coordinates and is responsible for the planning, analysis, preparation, development, implementation, and monitoring of the Town’s annual budget (governmental and enterprise funds) and its multi-year capital improvement program in accordance with laws and regulations and managing financial resources to support government operations and programs.

The Budget Manager works closely with management in scheduling meetings for the preparation of the budget, is responsible for compliance with Truth in Millage (TRIM) process, and creates public materials relating to budget processes and reports. Works with management in the writing and publication of budget documents/reports. Works with the Planning Department for development of the Capital Improvement Element (CIE) of the Town’s comprehensive plan, performing financial feasibility analysis and modeling. Coordinates spending with all departments including chart of account selection, encumbrances and budgetary control. Analyzes accounting data and prepares special reports as necessary. Prepares year-end audit work papers including but not limited to schedules of expenditures, capital outlay, capital assets, construction in progress and tangible personal property.

In addition to the above duties, this position is responsible for the property and casualty risk management, workers comp (including audits) and NFIP flood policies of the Town. Duties include keeping the Town’s insurance policies in effect and coverage at appropriate levels with the assistance of an insurance consultant, completing renewal applications, and executing prompt handling and reporting of all claims. Must plan for and manage the proper timing of inspections for claims associated with hurricane events (pre and post events), track documentation required for claims and coordinates closely with FEMA finance staff goals and objectives in the reimbursement process.

Essential Functions

ESSENTIAL FUNCTIONS (Note – This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.

Specific Job Duties

Accounting / Budgeting

• Assist in Development of the Budget Calendar and the Budget Message
• Plan and prepare Departments in development of the Budget in BS&A ERP system
• Oversee Digital Budget Book Preparation powered by ClearGov
• Oversee Digital Capital Improvement Plan powered by ClearGov
• Coordinate Budget with Strategic Plan powered by ClearPlan
• Assist in preparation of updates to the Capital Improvement Element of the Town’s Comp Plan.
• Prepare budget related agenda items (Budget Resolutions and Amendments)
• Develop personnel costs and related benefits for budget adoption
• Review Payroll Set up of General Ledger Distributions to ensure matching Budget Dollars
• Budget review for Purchase Order requests
• Budget review for all accounts payable transactions including pcard purchases
• Participating in budget workshops and meetings with the Town Commission
• Prepare all legal documents for Truth in Millage (TRIM) compliance including advertisements using OASYS
• Oversee recording and reconciliation of capital assets including depreciation
• Prepare ACFR Schedules as required by Finance Director
• Back-up for approving ACH and wire transfers
• Prepare and/or Post Budget Transfers
• Prepare and/or Post Journal Entries
• Oversee filing of Building Surcharges
  
  

Risk Management

• Prepare insurance applications for renewals with carriers
• Review insurance policies for appropriate coverage
• Responsible for filing insurance claims for property and liability, working closely with the adjusters
• Maintains a system of tracking assets for the accounting records including GASB entries for additions, disposals and impairments and Budgeting
• Reviews Public Forum Permits for issues involving risk.
• Serves as liaison to the Town’s carrier (as voting member when applicable)
  
  

Fleet

• Responsible for maintaining Fleet inventory for insurance purposes and internal controls over Department fleet purchases and disposals
• Monitors vehicle recall notices and notifies appropriate departments
• Oversees fueling system software settings and administration of gas keys
• Responsible for obtaining and maintaining vehicle titles and registrations for all Town vehicles
• Oversees filing of State Fuel Tax Refund
  
  

Information Technology

• Bank of America Works (pcards) system administer for accounting and roles profiles
• Town Website administrator for Finance related pages
  
  

Other

• Collective Bargaining negotiation team member with ability to create complex cost analysis
• Plans, schedules, prepares agenda material and runs the annual Citizens Tax Oversight Committee (“CTOC”) meeting
• Report to work as required by the Disaster Plan Recovery guide and regular attendance during normal working schedule other than excused or job-related absences.
  
  

Other Tasks

Every incidental duty connected with this position cannot be specified in the job description and an employee, at the discretion of the Town, may be required to perform duties that are not included in this job description. Employees are expected to take on additional duties as assigned or modify schedules to the best of their ability for the good of the team and the department.

Knowledge, Abilities, & Qualifications

JOB PERFORMANCE KNOWLEDGE AND ABILITIES

This role is responsible for the overall budgeting process, including developing, implementing, and monitoring the annual budget, five-year capital improvement plan, and strategic plan. They ensure compliance with relevant laws and regulations and GFOA (Government Finance Officers Association) best practices. A thorough understanding of budgeting principles including revenue and expenditure forecasting, and knowledgeable of applicable generally accepted accounting principles and practices required. Ability to prepare financial analysis and ability to prepare accurate accounting reports and statements of considerable complexity. Skilled with computers with ability to use word processing, advanced spreadsheets and other accounting software. Possesses a strong knowledge of creating and working with complex spreadsheets. Able to work in a team environment.

Minimum Qualifications

• Education: A bachelor's degree in finance, accounting, economics, or a related field and five (5) or more years of professional experience in government finance, accounting, auditing, analysis, design and planning of local government finance, budget or budget management required.
• Experience: Comprehensive working knowledge of current local government budgeting practice. Working knowledge of financial computer systems including database administration and working with vendors, technical staff and end users to maintain the Town’s financial system; troubleshoot, resolve issues and configure or revise processes and procedures.
• Skills: Ability to perform complex mathematical calculations with error free accuracy. Ability to develop computer spreadsheets using complex formulas and a variety of financial and other mathematical functions. Excellent computer skills in Microsoft Word and Excel required.
• A valid driver’s license.
  
  

An equivalent combination of experience, education and training that would provide the level of knowledge and ability required for the position will also be considered. A comparable amount of training and experience in local government budgeting may be substituted for the minimum qualifications.

Working Conditions & Supplemental Information

WORKING CONDITIONS

General office environment hours (7:30am to 4:00pm with ½ hour lunch); majority of time is spent at a desk or computer workstation. The Town offers a flexible schedule upon approval of the Department Head with one day of remote work currently offered at a schedule agreeable with the Department Head.

SUPPLEMENTAL INFORMATION

The Town of Longboat Key is an Equal Opportunity Employer. In compliance with Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the Town of Longboat Key provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in

• 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain employees to additional drug testing requirements. Any employee who violates the program is subject to disciplinary action up to and including termination.
  
  

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To Learn More Details, Visit Our Web Page At

https://www.longboatkey.org/town-government/departments/human-resources/employee-benefits