What are the responsibilities and job description for the EVENT OPERATIONS ASSOCIATE position at Longwood Gardens?
As one of the great gardens of the world located just 30 miles outside of Philadelphia, Longwood Gardens is rooted in a steadfast mission of bringing joy and inspiration to everyone through the beauty of nature, conservation, and learning. Across our many departments, each and every staff member creates the magic that makes our Gardens distinctive. Our team of dynamic professionals is what sets us apart, and our spirit of legacy, innovation, and opportunity is what guides us. While beauty is our heart, our people are our soul.
Longwood Gardens seeks a highly organized and proactive part-time Event Operations Associate to join our team. The ideal candidate will have excellent customer service and hospitality skills, along with a strong attention to detail and will assist with the smooth execution of various events and activities. Responsibilities include:
- Assisting in the setup and breakdown of event equipment, decor, and signage, and ensuring event spaces remain clean and organized
- Collaborating with the Events team to assist in the planning and execution of diverse events (receptions, corporate gatherings, educational programs, special exhibits)
- Assisting with inquiries, providing directions, and sharing event-related information to guests, and providing transportation
- Attending planning meetings, site tours, and line-ups and communicating with stakeholders to ensure all are aligned on event needs and schedules
- Addressing and resolving operational challenges swiftly and troubleshooting technical issues as needed
- Inventorying of assets and equipment
The schedule varies and requires working a minimum average of 20 hours per week including evenings, weekends, and holidays.
The ideal candidate will possess:
- Event management certifications or relevant coursework is preferred
- Previous experience in event coordination, hospitality, or a related field is preferred
- A valid driver's license is required
- Strong communication and interpersonal skills, with the ability to collaborate effectively with internal teams, clients, and vendors
- Highly detail-oriented, customer-focused, and passionate about event coordination
- Ability to lift up to 20 pounds and stand and walk for extended periods
- Ability to work outdoors in varying weather conditions.
Longwood Gardens is committed to nurturing a diverse and inclusive environment that celebrates the complexities and differences of all living things. We welcome and respect diverse backgrounds, life experiences, and perspectives. Diversity creates a more beautiful world, sparks innovation, and unites us.
