Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for performing a range of accounting and clerical tasks related to the accounts payable function for the assigned housing authorities. This will include receiving, processing, and verifying invoices, tracking and managing supporting back up documents, and processing payments.

DUTIES AND RESPONSIBILITIES:

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

· Process check requests and expense reports on a regular basis.

· Accurately review, code, and process vendor invoices in a timely manner.

· Audit and process credit card bills.

· Address and respond to vendor inquiries.

· Review and reconcile invoice discrepancies.

· Maintain a large number of vendor accounts.

· Participate in month-end closing.

· Cross train with others in department to be available when needed.

· Processing Housing Assistance Payments to landlords and program participants.

Required Knowledge and Abilities

· Three (3) years of work experience in Accounts Payable, bookkeeping, and/or accounting.

· High School diploma or equivalent required.

· Strong attention to detail.

· Excellent written and verbal communication skills.

· Ability to prioritize and multitask.

Performance Standards

Performance standards are provided to help facilitate the periodic evaluation of the degree to which the employee meets the requirements of the job. The performance standards below represent examples and are in no way all inclusive. The Authority reserves the right to add or change performance standards through a modification of the position description, a supplemental performance evaluation tool, or written or verbal communication between the employee and their supervisor or the PHA Executive Director. Achieving the performance standards in no way guarantees a change in compensation and does not supersede or affect the at-will relationship between the employer and employee. Examples of performance standards for this position include, but are not limited to, the following:

1. Ensures that the housing authorities’ reputation and relationship with vendors are held to high standards through timely processing of payments.

Physical Requirements

The incumbent must have the ability to access all portions of their assigned site during normal operation and during active construction or modernization. Must be able to work while standing for extended periods of time. Must be able to push, pull, carry, lift, crouch, and climb. Exposure to all types of weather, including extreme heat and cold.

Special Requirements

1. Possession of a valid driver’s license.

2. Must be bondable.

3. Must pass a criminal background check

4. Must pass an alcohol and drug test

5. An analytical mindset with great problem-solving skills

6. A business acumen with a strategic ability

7. Working knowledge of MS office and program management software

8. Outstanding knowledge of data analysis, reporting and budgeting

9. Excellent knowledge of performance evaluation techniques

10. Thorough understanding of project/program management techniques and methods

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person