Project Manager

Job Overview:

The Project Manager is responsible for the course of a project from the time of award to its closeout. The Project Manager ensures materials, tools, equipment, personnel and subcontractors are procured or otherwise engaged at the necessary time and place to complete a project’s execution. The Project Manager is the project’s single point of contact and maintains regular communication with the project team and other stakeholders to ensure activities comply with project commitments and develops an action plan in the event of a project upset.

Responsibilities:

Project Management

• Project Financial Management: At the onset of a new project, develop a detailed initial budget. Update the project budget regularly by tracking actual incurred costs and adjusting projected costs.
• Scheduling: Develop a project schedule (preferably in MS Project) and track progress against the schedule. Update the schedule regularly, tracking percentage complete and adjusting tasks as necessary to maintain the committed completion date.
• Change Management: Projects rarely progress as originally envisaged for a number of reasons. The PM will understand and utilize the contractually available provisions and maximize TSS’s financial outcome.
• Project Closeout: At project completion, confirm that the terms of all purchase orders and subcontracts have been fulfilled and issue notices that said agreements will be closed.
• Subcontractor Management: Identify and engage subcontractors as needed to fulfill the project’s full scope of work. Oversee and manage subcontractor performance by ensuring that the necessary materials, equipment, and personnel are on-site, properly mobilized, and fully prepared to execute tasks in alignment with the project schedule and quality standards. Ensure effective communication and coordination to maintain project timelines and resolve any issues that may arise.
• Invoicing: Ensure timely and accurate invoicing to the customer based on the agreed-upon milestones, with adherence to Kymera's finance policies and procedures. Monitor invoicing schedules to avoid delays, align with project deliverables, and maintain consistent cash flow throughout the project lifecycle.
• Communication: Hold a regular project meeting (weekly or bi-weekly as necessary) with all stakeholders to keep all informed of the project status and to solicit concerns regarding potential cost or schedule disruptions.
• Contract and Job Site Review: Detail-oriented approach to understanding customers’ and subcontractors’ contracts, with a focus on the implementation of contract terms and conditions. This position requires frequent, hands-on, in-person examination of projects on-site, across multiple locations, including international job sites. Initially, the role will require 50-75% travel for on-site visits to ensure compliance, monitor progress, and address any issues. Over time, the travel requirement is expected to be reduced to up to 50%, but regular on-site presence will remain a critical aspect of the position.

Team Management and Other Responsibilities

• Training and Compliance: Ensure adequate training of all team members to consistently meet stated business objectives. Identify and acquire internal and/or external training resources as necessary to assist in eliminating deficiencies. Lead in the career development of Team Leaders and production staff.
• Quality, Health & Safety: Enforce the implementation and adherence to safety policies and operating practices. Ensure compliance with ISO 9001 standards and QP6/QP1 programs. Document process changes and collaborate with QA staff when functional changes occur. Ensure the QA manual is available at each active job site and that all QA procedures are followed and properly documented.
• Team Building and Performance Management: Lead in the development of team(s) performance metrics, the subsequent evaluation of team performance and the development/implementation of corrective action programs in the event that performance falls short of expectations.
• Flexibility and Adaptability to Change: Perform other related duties as assigned. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Skills and Abilities:

• 5 years managing technical or construction projects.
• Competency with MS Office suite of products.
• Ability to manage and prioritize tasks in a fast-paced, deadline-driven environment.
• Exceptional analytical skills with the ability to evaluate complex data and drive informed decision-making.
• Excellent written and verbal communication skills for effective collaboration with team members and customers.
• Continuous improvement mindset and enthusiastic and proactive approach to resolution of employee and customer issues.
• Ability to thrive in the dynamic environment of a small company, where roles are flexible and often blend responsibilities across multiple positions is required. This requires a high degree of adaptability, the ability to manage rapid change, and a willingness to step into different roles as needed to support the company's growth and success.
• Ability to access government-controlled facilities, obtain a DBIDS credential, secure necessary security clearances, US Passport, Driver’s License, and pass required pre-employment screenings, including a criminal background check.
• Must be a "US Person" per International Traffic in Arms Regulations contractual requirements: A US person who is a U.S. citizen, lawful permanent resident, or protected individual.

Education and Experience:

• Bachelor’s or Associate degree in Engineering, Construction Management; or equivalent experience required.

Physical and Travel Requirements:

• Ability to Travel (50%): Frequent travel is required, including international travel, to visit and oversee operations at various remote work sites.