What are the responsibilities and job description for the Parking Office Assistant position at Los Angeles County Fair Assn Fairgrounds?
Under general supervision of the Transportation Manager, the Office Assistant is responsible for all departments parking schedules, equipment tracking, overseeing all office procedures, and maintains Fairplex records and files as they pertain to seasonal fair operations.
Principal Duties and Responsibilities
- Assists Parking Manager with the weekly parking schedules and works to replace called off or released parkers during annual Fair
- Works closely with Banking Supervisor and Parking Manager at all times
- Oversees general office responsibilities, including creating departmental forms, filing, photocopying, typing, answering telephones, updating work schedules, screening calls, scheduling appointments, and mailings
- Oversees common office space and distributes equipment as required
- Liaison to Treasury Department staff and, as needed, Security Department
- Other duties as assigned
Skills, Knowledge and abilities
- Successful completion of high school and a minimum 2 years experience coordinating a wide variety of office management functions, including extensive public contact and data input
- Excellent interpersonal skills, including the ability to interact with a wide variety of personalities
- Have a working knowledge of word processing, databases, and electronic spreadsheets
- Must be able to file and keep accurate records
- Must be able to multi-task and be well organized
- Must have excellent typing skills and be able to operate a 10-key machine
- Must be able to effectively communicate on the telephone and 2-wsay radio giving job-related messages and directions
- Must have integrity and the ability to treat customers fairly
- Must be able to deliver negative answers in a pleasant, yet firm manner
- Must be confidential
- Must be able to meet deadlines and have disciplined work habits
- physical requirements of job
- Must have a valid California Driver License and clean driving record
- Must be able to communicate on the phone and 2-way radio
- Must be able to work a flexible schedule, including days, nights, weekends, and holidays
- Must be able to pick up and distribute mail
- Must be able to move around the grounds, including climbing up and down stairs
- Must be able to work in various weather conditions, such as heat, cold, and/or rain
- Must have reliable transportation
