Account Technician II

PRIMARY FUNCTION: Under general supervision, perform varied responsible and accounting and clerical work in the preparation and maintenance of accounting, budgeting, accounts payable, accounts receivable and payroll for a program or department. DIRECTLY RESPONSIBLE TO: Administrator of the area of assignment and/or designee. MAJOR DUTIES AND RESPONSIBILITIES: Monitor the budget, make budget transfers, process purchase orders, prepare journal entries and prepare financial reports and invoices for the program assigned. Develop and maintain databases and spreadsheets. Prepare, type, duplicate and distribute a wide variety of communications to schools, other departments, vendors, outside agencies and consultants. Match vendor invoices with purchase orders, prepare back-up for all payments made and send to the County Office for auditing and distribution of warrants, set up warrant and purchase order files, contact school sites and/or vendor to identify discrepancies between invoices and purchase orders. Prepare, schedule and analyze information for internal and external audits. Maintain office files and detailed financial records for assigned programs. Project employee salary and benefits for budgetary purposes. Explain policies and procedures related to accounts payable, accounts receivable, purchase orders, consultant contracts, reimbursements, budgetary accounting, student attendance accounting and general accounting. Receive money and maintain records of receipts, make bank deposits and prepare bank reconciliation. Prepare and deliver materials to external locations. Prepare District, State or Federal required financial, statistical or budgetary reports as assigned. Assist in year-end closing and implement auditing procedures and asset inventory control for depreciation. Reconcile accounts, claims and financial reports. Prepare necessary documents for the Board. Train and orient new department employees on applicable regulations and procedures. (district wide). Process departmental mail. Order and maintain department’s supplies and coordinate maintenance of office equipment. Work as a team member. Greet, inform and direct visitors, staff and students, in person or over the telephone with courtesy and diplomacy. Ascertain nature of business and provide standard information related to area of assignment. Serve as a backup for accounting staff within the same department. Perform payroll duties. Perform other related duties as assigned. MINIMUM QUALIFICATIONS: Knowledge of: Strong English verbal and written communication skills including spelling, grammar and punctuation; modern office methods and practices; computer software programs in accounting, word processing, and data management; proper phone etiquette; understanding of principles, methods and practices of bookkeeping, financial record keeping and one of the following: payroll, accounts receivable, budgetary accounting and accounts payable. Ability to: Communicate in English effectively in oral and written form and to understand and follow oral and written instructions in an independent manner; perform a wide range of accounting, multi task; work independently with limited supervision; establish and maintain cooperative working relationships with those contacted in the course of work; understand and implement laws and policies regarding confidentiality; operate a variety of office machines including computers, typewriter, calculator, copier, fax, communication radios; and other office machines and equipment; ability to complete complex calculations with speed and accuracy; drive a vehicle. Experience: Three years of experience in increasingly responsible financial record keeping and accounting. College level coursework in areas related to this position may be counted toward the experience requirement. (e.g.: 24 units equals one year of experience) Education: High school diploma or equivalent supplemented by college level coursework in fields related to this position. Licenses and Certifications Required: Valid California Driver License and evidence of insurability.

Application Deadline

4/10/2025 5:00 PM Pacific

Date Posted

4/3/2025

Contact

Moises Benito
831-753-5700 2017

Number of Openings

1

Salary

Pay Range
23.22 / hr - 29.59 / hr. Per Hour

Length of Work Year

260

Employment Type

Full Time