Administrative/Attendance Secretary

Job Summary

PRIMARY FUNCTION: Under general supervision, serves as secretary in a school attendance office and performs a variety of tasks to accurately record, evaluate, and inform administrators and parents/guardians of student attendance patterns; and to do related work as required. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but to accurately reflect the primary job elements. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. •Gathers and records accurate attendance information into the student information system (Aeries). •Evaluates student absences, issues readmits/passes/dismissals, and informs appropriate administrator of unexcused absences. •Contacts parents/guardians regarding unverified/extended absence, attendance concerns, and truancy. •Maintains an accurate record of all communication between the school and home regarding student attendance. •Enters attendance for teachers when they do not have necessary access to a computer or attendance software; Enters attendance for substitute teachers off of hard-copy attendance sheets. •Runs attendance queries, generates truancy reports and notifications, submits truancy notifications for appropriate administrator’s signature and approval, and prepares truancy notifications for mailing. •Runs and submits attendance reports per request from the District Office. •Runs, distributes, and collects weekly attendance reports for teachers. •Updates attendance to reflect verifications of excused/unexcused absences and tardies to assure that families do not receive inaccurate telephone communication from the automated attendance caller. •Files and retains all written notes/emails/voicemails, m

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