What are the responsibilities and job description for the SENIOR MANAGER, CONTRACT ADMINISTRATION position at Los Angeles Metro?

Salary : $109,345.60 - $164,028.80 Annually

Location : Los Angeles, CA

Job Type : Regular Employee

Job Number : 2400307

Cabinet : STRATEGIC FINANCIAL MANAGEMENT

Cost Center : 6320 - ACQUISITION MANAGEMENT SERVICES

Opening Date : 01 / 07 / 2025

Closing Date : 1 / 21 / 2025 5 : 00 PM Pacific

FLSA : Exempt

Bargaining Unit : Non-Contract

Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Manages contract administration and compliance activities related to solicitations and procurements while developing staff to contribute toward delivery of safe and responsible public transportation solutions for contracts, supplies, and equipment.

Examples of Duties

Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations
Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements
Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments
Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures
Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process
Reviews and recommends approval for awarding contracts
Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans
Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy
Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses
Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations
Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met
Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors
Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees
Supervises, trains, and motivates assigned staff
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Minimum Qualifications

A combination of education and / or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes :

Education

Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred

Experience

Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and / or construction contracts preferred

Certifications / Licenses / Special Requirements

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred

Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

Theories, principles, and practices of contract administration for public agencies

Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes

Bid / Proposal and contract analysis and preparation techniques

Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques

Program and budget development and implementation, including goal setting techniques

Modern management theory

Knowledge of cost and price analysis

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

Understanding and analyzing complex procurements

Overseeing the work of a contract administration unit

Interviewing and evaluating contract proposal respondents

Performing detailed cost analysis and price analysis

Mediating and negotiating

Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes

Communicating effectively both orally and writing

Interacting professionally with various levels of internal employees, outside representatives, and supplies and vendors

Exercising sound judgment and creativity in making decisions

Providing leadership in directing and supervising assigned staff

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

Use and implement historical and predictive data / tools to change and improve current business processes and operations

Prepare comprehensive specifications, contracts, reports and correspondence

Develop and implement goals, objectives, policies, procedures, work standards, and internal controls

Develop strategies and achieve goals

Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor / management agreements

Compile, analyze, and interpret complex data

Plan financial and staffing needs

Supervise, train, and motivate assigned staff

Read, write, speak, and understand English

Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

Typical office situation

Close exposure to computer monitors and video screen

Physical Effort Required

Sitting at a desk or table

Operate a telephone or other telecommunications device and communicate through the medium

Type and use a keyboard and mouse to perform necessary computer-based functions

Communicating through speech in the English language required

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location :

METRO Headquarters, Employment Office

One Gateway Plaza

Los Angeles, CA 90012

Telephone : (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5 : 00 p.m. on the closing date. Late applications will not be considered.

Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

Please refer to the applicable benefit type (Regular or Temporary)

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs / week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical / Dental / Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays - 12 days a year : New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.

Years of Service Annual Accrual

Hire date - 5 years 20 days

Beginning of 6th - 10th year 25 days

Beginning of 11th - 15th year 30 days

Beginning of 16th years 35 days

Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits : Transportation passes for employees and / or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only :

Kaiser medical insurance

Public Pension Plan

457 / 401K Plan

Flex Spending

Paid Sick Time

Fare Media

Rideshare Subsidies

Metro One Fitness membership

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at

Please select the highest level of education you have completed.

I do not have education equivalent to grade 12

High school graduate, diploma or the equivalent (GED)

Associate degree from an accredited college or university

Bachelor's degree from an accredited college or university

Master's degree from an accredited college or university

PhD from an accredited college or university

Please select the number of years of relevant experience you have performing contract administration work (pre- and post-award).

No relevant experience

Less than 1 year

1 year or more, but fewer than 3 years

3 years or more, but fewer than 6 years

6 or more years

If you indicated having relevant experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N / A."

Please select the number of years of relevant supervisory-level experience you have performing contract administration work (pre- and post-award

No relevant experience

Less than 1 year

1 year or more, but fewer than 3 years

3 years or more, but fewer than 5

5 years or more

If you indicated having supervisory-level experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N / A."

Required Question

Salary : $109,346 - $164,029

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