Administrative Secretary I

SALARY DETAILS

APPLICATION FILING DATES

January 31, 2025 - February 18, 2025

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200.

PROJECT

An Administrative Secretary I performs secretarial services for an administrator who has jurisdiction over one or more major organizational segments of the District, performs the lower-level administrative duties, and provides direct and functional supervision over clerical staff and clerical procedures and practices in the main office and decentralized locations.

BENEFITS

Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.

Retirement: Membership in the California Public Employee Retirement System (CalPERS).

Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.

Paid Holidays: Up to 13 days.

JOB DUTIES/RESPONSIBILITIES

Typical duties for this position may include:

• Establishing and maintaining clerical procedures in the main office and decentralized locations of a major unit, such as a Division.
• Explaining rules, regulations, policies, and practices to school and office personnel and the public, often speaking on behalf of the administrator.
• Composing, editing, and maintaining controls on agendas, bulletins, reports, correspondence, and other material.
• Maintaining or supervising the maintenance of the administrators calendar and arranging appointments and meetings.
• Receiving and screening telephone calls and visitors and referring them to appropriate offices or personnel.
• Reviewing a variety of reports, minutes, and correspondence; obtaining related information; and maintaining or supervising routing and follow-up procedures.
• Advising administrators on office procedures, layout, equipment, and staffing; clerical policies and procedures; and supervisory problems.
• Preparing or supervising the preparation of timekeeping reports, requests for personnel action, supply requisitions, performance evaluations, and other documents.

NOTE: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed, please refer to the Class Description via our website: https://bit.ly/4jCg9Zw

MINIMUM REQUIREMENTS

PROMOTIONAL STATUS IS REQUIRED

You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.

Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities man not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.

EDUCATION

Graduation from high school or evidence of equivalent educational proficiency.

EXPERIENCE

Five years of office experience, including three years in secretarial work. Supervisory experience is desirable. An Associate of Arts degree in Secretarial Science or designation as a Certified Professional Secretary (CPS) may be substituted for two years of the required experience.

• PLEASE NOTE:

All entrance requirements must be met by the end of the filing period in order to move forward with the assessment process. To verify the education requirement, transcripts, diplomas, and/or certifications, it must be presented at the time applications are screened. As such, please be sure to upload it as an attachment to your candidate profile. Candidates who have completed college or university course work at an institution in a country other than the United States, must obtain a complete evaluation of foreign transcripts and degrees. Please be sure to request a DETAILED report. For a list of approved evaluation organizations visit: https://www.lausd.org/Page/7876

DESIRABLE QUALIFICATIONS

We anticipate hiring a highly motivated individual who possesses strong secretarial skills and has experience planning and supervising the work of others engaged in clerical work. The ideal candidate will be proficient in using the MS Office products, especially Word, Excel, Outlook, and PowerPoint. The ideal candidate will have extensive experience scheduling meetings, appointments, and maintaining a very busy calendar on behalf of an Administrator. Additionally, the ideal candidate will have a solid understanding of District and Personnel Commission rules, policies, organization, and functions, demonstrate initiative and good judgment, make sound decisions and work under pressure in meeting deadlines, and have proven success in establishing collaborative working relationships with both internal and external individuals and groups.

EMPLOYMENT SELECTION PROCESS

The assessment process for this position will tentatively consist of a Writing Project and computerized performance assessments on Microsoft Excel, Outlook, and Word, followed by an interview which will be worth 100% of candidates' overall scores. Candidates who are successful on the computerized performance assessments on Microsoft Excel, Outlook, and Word, and meet the minimum requirements for this position, will be invited to participate in the Interview.

TESTING PROCESS

• We anticipate receiving a number of well qualified applicants for this position; therefore, there will be a competitive process.
• The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request, we will be adhering to a pre-planned employment assessment schedule.
• The testing will be conducted remotely, and all applicants will be required to submit a Candidate Confidentiality From prior to testing. Failure to submit these forms before the given deadline will result in the withdrawal of your application from the selection process.
• Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process.
• Once your application has been received, a confirmation email will be sent to your email address to confirm receipt of your application. If you do not receive a confirmation email, your application has not been submitted.
• Please be sure to include correspondence from @successfactors.com and @lausd.net as approved senders so that messages aren't accidentally placed into your spam/junk e-mail folder.

Application materials (your candidate profile and supplemental questionnaire) will be evaluated in relation to the background, experience, and competencies identified for successful performance in this job. For this reason, it is highly recommended that your application materials clearly show all of your relevant background and specialized skills, knowledge, and abilities.

APPLICATION PROCESS

To apply, click the "Apply" button at the top right corner of this page and log into the application management system; then, (1) click on each of the dropdown tabs and complete the requested information; and (2) submit your application by clicking on the "Apply" button at the bottom of the page to complete the application process, or click "Save" to save your application to complete at a later date.

DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?

Email us at helpmeapply@lausd.net

To find out whether the application deadline has been extended, visit the website at: http://www.lausdjobs.org

The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.

ADDITIONAL POSTING INFORMATION

Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.

The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.

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